Republic of Moldova

Local Expert to the Bureau for Migration and Asylum on personal data protection

Vacancy Number: Pr14/00595

Location:	Chisinau, Moldova
Application Deadline:	27 Jul 2014, 23:59 (GMT+2:00)
Application Extended deadline:	31 Jul 2014, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	01 Sep 2014
Reference to the project:	EU High Level Policy Advice Mission to Moldova
Expected Duration of Assignment:	September - October 2014 (up to 30 work days)
Submission Instructions: Proposals should be submitted online by pressing the “Apply now” button no later than 27 July 2014. Requests for clarification only must be sent by standard electronic communication to the following e-mail: administrator@euhlpam.org. UNDP will respond by standard electronic mail and will send copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Background

The EU High Level Policy Advisory Mission (EU HLPAM) is a project financed by the European Union and implemented by the UNDP.  The objective of the project is to support the Government to implement its EU-integration related reform Agenda and in particular to assist the government in developing the capacities required for the implementation of the Association Agreement, including the Deep and Comprehensive Free Trade Area, as well as the Visa Liberalisation Action Plan. Specifically, the project aims at strengthening the policy-making, strategic planning and policy management capacities of selected line Ministries and State Agencies involved in the implementation of the Association Agreement and Visa Liberalization and at enhancing stakeholders’ knowledge and awareness of EU policies, legislation and regulations in sectors strategic to the implementation of the Association Agreement including the Deep and Comprehensive Free Trade Area, and to the implementation of visa liberalization.

In the context of the implementation of the EU Visa liberalisation Action Plan, the Bureau for Migration and Asylum has embarked, in a very extensive and complex process of data collection, data exchange and data analysis. This process has in particular resulted in the preparation of the Extended Migration Profile and the creation of a special Unit for Data collection and Risk Analysis, as well as the signature of a series of inter-agency agreements on data exchange. During this phase of consolidation, the establishment of a full-fledged system for Personal Data Protection, within the BMA is needed and identified as a priority by the BMA and EUHLPAM Adviser.

Within the framework of Article 13 of the EU/RM Association Agreement, the EU and RM are committed to ensuring a high level of protection of personal data in accordance with the EU, CoE and international legal instruments and standards.

The Republic of Moldova has put into place a comprehensive set of legislation in the area of personal data protection (such as Law 133 of 2011 on Personal Data Protection etc.) but the BMA currently lacks the capacity and the expertise to carry on the task in a sytematic manner. The BMA and EUHLPAM have therefore identified the need in the support of a Short-Term-Expert on Personal Data Protection as a priority for BMA.

Scope of work

The short-term expert on Personal Data Protection would provide support to the BMA in the establishment of a personal data protection system within the existing data creation, collection and exchange frameworks and processes both at central (Central Office of the BMA, Accommodation center for refugees, etc.) and regional levels  (regional registration offices etc.).

The local expert will report primarily to the High Level Adviser to the BMA and the EUHPAM project manager.

Key Responsibilities:

• Assessment of personal data protection processes and needs, within the existing process of data collection and data exchange (including in regional offices) ;
• Provision of on-the-job expertise to key staff (throughout the working period) and provision of guidance to implementation of data protection legislation within existing systems;
• Sharing EU best practices pertaining to the issue;
• Preparation of a report with concrete recommendations for the establishment of a full-fledged personal data protection system (with identification of further concrete steps, capacity-building needs) and presentation of the findings to BMA key staff;
• Preparation of a structured (theoretical) presentation to staff on EU and international standards, principles relating to personal data protection.
• Other tasks assigned by EUHLPA and/or the project manager.

Requirements for experience

I.                    Academic Qualifications:

•  A Masters’ Degree in Law, Personal Data Protection, Public Administration or similar. A Bachelor’s Degree in the same areas combined with 7 years of relevant professional experience will serve in lieu of a Master’s Degree.

 II.                  Years of experience:

• Preferably 7 years of relevant professional experience
• At least 5 years of proven experience of working with the public administration in Moldova
• At least 5 years of professional experience linked to the provision of policy advice in the areas relevant to the assignment.

 III. Competencies:

• Excellent knowledge of and experience in European data protection issues and policies
• Practical knowledge of the assessment of the impact of European or national policies in the area of data protection on citizens and / or public administration
• Understanding of the effects of advances in technology on data protection.
• Experience in training/coaching
• Excellent communication skills
• Proven report writing skills
• Computer literacy
• Fluency in written and spoken English
• Fluency in Romanian and Russian languages

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1.            Proposal: explaining why they are the most suitable for the work and providing a brief methodology on how they will approach and conduct the work

2.            Financial proposal;

3.            Personal CV including past experience in similar assignments, the duly filled Personal History Form (P11) and at least 3 names for a reference check.

Financial proposal

The Financial Proposal shall specify a daily lump-sum fee and travel expenses quoted in separate line items. Payments are made monthly, based on the actual number of days worked, to the Individual Consultant subject to the submission and approval of the monthly time sheets and activity reports. 

 Travel

In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

Disclaimer In case of discrepancies between the text published on the website and the contents of the supporting documents, the provisions, instructions and conditions included in the supporting documents (published as Adobe Portable Document Format files) shall prevail. In case of discrepancies between the English version and the Romanian and/or Russian versions of text, documents or other content published on this webpage, the English version shall prevail.

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