Vacancy: Communications advisor on preparation of communication strategy for the Central Electoral Commission of Moldova , UNDP Moldova

Communications advisor on preparation of communication strategy for the Central Electoral Commission of Moldova

Vacancy Number: Pr13/00418

Location:	Chisinau, Moldova
Application Deadline:	21 Nov 2013, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	04 Dec 2013
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	20 working days, 04 December 2013 - 24 January 2014
Submission Instructions: Proposals should be submitted online by pressing the "Apply Online" no later than 21 November 2013. Requests for clarification only must be sent by standard electronic communication to the following e-mail: beatricia.revenco@undp.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants. Qualified women are encouraged to apply. Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process. This Vacancy Announcement is also placed on the following web http://jobs.undp.org/cj_view_job.cfm?cur_job_id=41662 .
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Background

UNDP Moldova “Programme for improving the quality of Moldovan Democracy through Parliamentary and electoral support” is a multi-year institutional development programme that aims to support the institutional consolidation and modernization of both Moldovan Parliament and Moldovan Central Electoral Commission (CEC).

Electoral component of the Programme (further referred as Programme) provides continuous assistance to the Central Electoral Commission towards:

Improving the capacity of the CEC to meet European gender and human rights standards;
Improving the institutional environment for electoral management bodies that can deliver inclusive and modern electoral processes;
Improving the electoral and population registration process of the Republic of Moldova.

The Central Electoral Commission of the Republic of Moldova is a permanent and independent state body, managing the electoral process in Moldova, consisting of nine members. The CEC is assisted and supported by an Apparatus (secretariat) consisting of 37 persons, including 5 in communications department.

One of the strategic objectives of the CEC Strategic Plan for 2012-2015 is development of a communication strategy. The communication strategy shall have the overall objective to improving communication between the electoral administration and citizens. The communication strategy shall enable the CEC to plan and implement activities with adequate budget towards increasing transparency in electoral processes and trust in electoral administration and electoral outcomes.

Scope of work

The Programme intends to contract an International Consultant (further referred as “Consultant”) to provide the CEC, specifically the CEC Communications Public relations and Mass Media Department (CEC Communication department), with necessary advice and support in preparing a comprehensive communication strategy for the CEC as institution and Communication strategy for the upcoming Parliamentary Elections 2014/2015.

The Consultant will act as mentor and adviser to CEC Communications department. The Consultant jointly with the CEC Communications department shall be responsible to prepare the following documents:

Draft communication strategy of the Central Electoral Commission of the Republic of Moldova (Communication strategy for the CEC as an institution);
Draft communication strategy and communication plan for 2014 Parliamentary Elections of the Republic of Moldova (Communication strategy and plan for 2014 Parliamentary elections).

Both communication strategies shall be submitted for approval to the CEC Moldova.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

I. Academic Qualifications:

Master’s degree or equivalent in communications, journalism, media studies, international affairs or other relevant field;

II. Years of experience:

At least 5 years of relevant professional experience in communications, including inter alia, spokesperson, public relations specialist, communications consultant.
Proven experience in developing communication/public relations strategies;
Working experience in the field of media, public relations and/or communications advisory services to established Electoral Management Bodies of EU or EU candidate countries would be an advantage;
Experience in working with UN agencies will be an asset

III. Competencies:

Ability to analyse, plan, communicate effectively orally and in writing, draft report, manage communication projects/events, organize and meet expected results, adapt to different environments (cultural, economic, political and social);
Outstanding drafting and communication skills;
Excellent knowledge of social media tools;
Full professional knowledge of English; knowledge of Romanian and/or Russian would be an advantage.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

(i) Explaining why they are the most suitable for the work;

(ii) Provide a brief methodology on how they will approach and conduct the work (if applicable);

2. Financial proposal;

3. Personal CV including past experience in similar projects, the duly filled Personal History Form (P11) and at least 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

The consultant is required to undertake two missions to Chisinau, Moldova - one during December 2013 and second during January 2014. Consultancy shall involve 20 days of work in Moldova.

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Disclaimer

In case of discrepancies between the text published on the website and the contents of the supporting documents, the provisions, instructions and conditions included in the supporting documents (published as Adobe Portable Document Format files) shall prevail. In case of discrepancies between the English version and the Romanian and/or Russian versions of text, documents or other content published on this webpage, the English version shall prevail.

Notice

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