Republic of Moldova

Adviser and Mentor to assist the Central Electoral Commission in the field of information technology and voter registration

Vacancy Number: Pr13/00302

Location:	Chisinau, Moldova
Application Deadline:	22 Apr 2013, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	06 May 2013
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	66 working days
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button at the link http://jobs.undp.org/cj_view_job.cfm?job_id=36735 no later than 22 April2013. Requests for clarification only must be sent by standard electronic communication to the following e-mail: beatricia.revenco@undp.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants. Please note that due to the current political situation in Moldova, the CEC may be required to run a national electoral event and any dates indicated in this announcement may become unavailable to the CEC.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Ms. Beatricia Revenco.

beatricia.revenco@undp.org

Background

UNDP has provided electoral support to Moldova since 2008. Since 2012, this support is now provided through the UNDP Moldova Democracy Programme, with the support of Sweden. In cooperation with other international partners, we support the CEC to:

• improve the institutional environment for electoral management bodies to aid the delivery of inclusive and modern electoral processes;

• improve the public registration process for Moldovans and support the modernization of Moldovan electoral processes; and

• embed gender and human rights concerns in formal political processes.

Voter registration has been identified as a area of vulnerability and concern in the Moldovan electoral process for many years. The CEC has commenced more systematic analysis of the lists compiled by local public administration. The most recent compilation, in March 2012, revealed an unacceptably low level of list quality in terms of both accuracy and completeness.  In its Strategic Plan, the CEC has set two linked objectives that relate to the improvement of voter registration and the further elaboration and implementation of SIAS (State Automated Integrated System Elections) in this field.

The SIAS has recently been the subject of an IT performance audit by the Moldovan Court of Accounts (the supreme audit institution), and the project has agreed to assist the CEC in responding to the conclusions and recommendations of this audit.

The Democracy Programme has agreed to support the CEC in its efforts to meet these objectives, and to build the capacity of its staff to manage these tasks in the longer term.

Scope of work

The Project will contract a Consultant to advise the Central Electoral Commission on the development of a roadmap to guide implementation of its strategic plan objectives relating to voter registration, including the use of SIAS in voter registration and in responding to the report of the Court of Accounts.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• University degree or equivalent preferably in the field of Management, Political Science, International Relations, Law, or other related fields;

Years of experience:

• Minimum (seven) 7 years of experience in developing policy and legal frameworks  for voter registration;
• Experience in the formulation of technical specifications for voter registration or analogous software;
• Experience/participation in carrying out policy or strategy development for established electoral management bodies from Central and East European region.
• Experience in working with civil registries in connection with voter registration; 

 Competencies:

• Excellent analytical and writing skills; and
• Proficiency in English. Knowledge of Romanian or Russian will be a very strong advantage.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

 1. Proposal:

(i) Explaining why they are the most suitable for the work;

(ii) Provide a brief methodology on how they will approach and conduct the work (if applicable);

2. Financial proposal;

3. Duly completed and signed P11 form as well as personal CV including past experience in similar projects and at least 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract).

Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum  amount (including travel costs, per diems, communication expenditures, fees, per diems, travel costs, phone calls etc.). 

Travel

The Consultant is supposed to have maximum 2 missions in Moldova.

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

 

Disclaimer In case of discrepancies between the text published on the website and the contents of the supporting documents, the provisions, instructions and conditions included in the supporting documents (published as Adobe Portable Document Format files) shall prevail. In case of discrepancies between the English version and the Romanian and/or Russian versions of text, documents or other content published on this webpage, the English version shall prevail.

Notice UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to this website. UNDP is currently aware of fictitious vacancy announcements that are being circulated through the internet, the purpose of which is to get people to register for a training and send in a fee. If you believe that you have received such a notice, please forward it, and any other related information you have received, to scamalert@undp.org. Since logos, emblems, names and addresses can be easily copied or reproduced, you are advised to take particular care in applying for vacancies, including undertaking all appropriate measures to protect against the unauthorised use of any personal information you may have provided as a result of the scam.