Republic of Moldova

National Consultant to provide administrative, finance, procurement and logistics support

Vacancy Number: Pr21/02167

Location:	Chisinau, Moldova
Application Deadline:	01 Mar 2021, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	22 Mar 2021
Reference to the project:	United Nations Resident Coordinator's Office
Expected Duration of Assignment:	March - December 2021 (up to 18 days per month/ up to 126 working days per assignment)
Submission Instructions: Proposals should be submitted online by pressing the "Apply Online" button, no later than 1 March 2021. Requests for clarification only must be sent by standard electronic communication to the following e-mail: laura.fiorotto@un.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT UNDP General Conditions of Individual Contract

Contacts:

Ms. Maria Laura Fiorotto.

Background

The position is located in the Office of the United Nations Resident Coordinator UNRCO in the Republic of Moldova and reports to the UN Resident Coordinator.

With the 2030 Agenda for Sustainable Development as its core, and in response to the General Assembly Resolution 71/243 on the Quadrennial comprehensive policy review of operational activities for development of the UN system, the UN SG’s report (December 2017) “Repositioning the United Nations development system to deliver on the 2030 Agenda: our promise for dignity, prosperity and peace on a healthy planet” puts forward a comprehensive proposal on further improvements to the resident coordination system to ensure more coherent, accountable and effective support to the 2030 Agenda. This was further reinforced by the General Assembly resolution 72/729 of 1 June 2018, which gave the Secretary General the mandate to implement the repositioning.

A reinvigorated resident coordinator system is at the center of a repositioned United Nations development system, and while the system has been instrumental in driving coherence on the ground over the past four decades, it is now insufficiently robust to respond to needs of the 2030 Agenda. The report stresses that resident coordinator offices will need to be adequately staffed to ensure sufficient substantive capacities to lead UN country teams. The national consultant will assist the RCO team in the implementation of the annual work plan’s activities. The candidate will demonstrate capacities on administration, procurement, events organization, and logistics, plus a robust standing communications capacity within the RCO team.

Scope of work

Under the guidance and direct supervision of the RC and RCO Team Leader the incumbent assists in the effective and efficient management of the office through a range of actions contributing to implementation of the RCO Work Plan. 

The consultant works in close collaboration with the RCO Team for effective achievement of results, anticipating and contributing to resolving complex issues and information delivery. The incumbent is expected to exercise full compliance with UNDP and RCO financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• First-level degree in economics, business management, international finance, or a related field;

Years of experience:

• At least 1 year of relevant administrative, procurement and/or finance experience is required;
• Previous experience in development assistance or related work for a UN agency, donor organization, consulting company, or NGO would be a very strong advantage;
• Knowledge of UNDP and/or international public procurement and finance processes would be an asset;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages would be an asset;
• Experience in handling web-based management systems would be an asset;

 Competencies:

•  Ability to perform a variety of repetitive and routine tasks and duties related to general administration support, procurement, logistics, programme support, registry, etc. Screening, collecting and preparation of documentation, data input, filing provision of information;
• Good knowledge of administrative and finance rules and regulations;
• Detailed knowledge and understanding of administrative best practices and procedures, in-dept knowledge of office software applications relating to work processing data management presentation, as required;
• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
• Ensures correspondence, reports and documents comply with established UN standards and requiring minimal correction;
• Ability to produce accurate and well documented records conforming to the required standard;
• Reports to internal and external clients in a timely and appropriate fashion.

Language requirements:

• Fluency in oral and written English, Romanian and Russian are required.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

UNRCO Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. CV and at least 3 names for a reference check;
2. Financial proposal (in USD), specifying a fee per day and total requested amount including all related costs, e.g. fees, per diems, travel costs, phone calls etc.;
3. Offeror's Letter confirming Interest and Availability.

Financial proposal

Lump sum contracts

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including fees, taxes, travel costs, accommodation costs, communication, and number of anticipated working days).  

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

Disclaimer In case of discrepancies between the text published on the website and the contents of the supporting documents, the provisions, instructions and conditions included in the supporting documents (published as Adobe Portable Document Format files) shall prevail. In case of discrepancies between the English version and the Romanian and/or Russian versions of text, documents or other content published on this webpage, the English version shall prevail.

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