Republic of Moldova

International Consultant on defining a new Police patrolling system in Moldova

Vacancy Number: Pr18/01698

Location:	Chisinau, Moldova
Application Deadline:	15 Apr 2018, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	10 May 2018
Reference to the project:	Support to Justice Sector Reform Project
Expected Duration of Assignment:	May 2018 – February 2019 (up to 180 working days)
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button no later than 15 April 2018. Requests for clarification only must be sent by standard electronic communication to the following e-mail: alexandru.cocirta@undp.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Offeror's Letter confirming Interest and Availability Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Mr. Alexandru Cocirta.

alexandru.cocirta@undp.org

Background

Efficient, transparent and reliable justice and law enforcement systems are very important for the sustainable development. Bearing this in mind, the Government of Moldova engaged since 2010 in a complex reform of internal affairs and law enforcement systems. The reform aimed at strengthening professional, efficient, and politically neutral institutions that exercise their functions in the interest of people – both men and women, including those belonging to vulnerable, minority and marginalized groups, ensuring the respect of rule of law, equality and protection of human rights.

During the last years, the Ministry of Internal Affairs (MIA) and its sub-divisions undertook structural changes to comply with best EU practices in this field (e.g., new pieces of legislation, internal restructuring, demilitarization of MIA, delimitation of Police from MIA and creation of a new police structure – General Police Inspectorate (GPI)) and to improve the quality of services delivered to men and women from Moldova. Despite a certain positive progress, there is a room for more decisive and profound actions. The last EU Report on the implementation of the European Neighbourhood Policy in the Republic of Moldova particularly highlights the need for making firm progress on law enforcement reform.

Recognizing the need for further changes, the Government of Moldova’s Program for 2016 – 2018 places a strong focus on the continuation of MIA’s structural and functional reform which is planned to lead to the improved institutional capacities, better quality of services delivered to the community and respect for human rights. In addition, the Government committed to undertake measures to enhance Police performance and efficiency and increase the public trust in Police. 

Taking into consideration the importance of Police reform for the internal and external agenda of the Government, the Police Development Strategy 2016-2020 (the Strategy) was approved by the Government in May 2016. The Strategy consolidates all Police reform efforts into a national framework document and aims at establishing a Police force serving the interests of citizens and community. This policy document sets the reform directions to be followed during the upcoming years with a focus on modernization of Police operation, increasing efficiency, accountability, transparency and professionalism, strengthening training and crime response capacities, implementation of the community policing throughout the country, increasing number of women in police and mainstreaming the respect for human rights in Police activity.

The comprehensive character of Police reform involves systemic changes and interventions at different levels and in various areas: legislative, institutional, operational, professional, community, individual, etc. This approach requires specific knowledge, capacities and experience the national stakeholders are lacking. Thus, targeted assistance is needed to assist the national stakeholders to strengthen institutional capacities, reengineer internal business processes, improve strategy coordination capacities and put in place modern operation instruments and tools, which will help achieving sustainable results of Police reform for the benefit of men and women from the Republic of Moldova. 

Responding to this challenge, the UNDP Project “Support to Police Reform in Moldova” will shift from policy formulation to practical implementation of priorities defined in the Strategy, seeking to further strengthen institutional and professional capacities of MIA and Police units and provide technical assistance in specific areas of intervention. Assisting Police in redefining the Police patrolling system (from recruitment of staff to field operations) in the context of a revised approach to ensuring public order and security is one of these areas of intervention.

This consultancy is part of the Embedded Advisors Program within the “Support to Police Reform in Moldova” Project, funded by the US Embassy/INL, co-funded and implemented by UNDP. The main goal of the Embedded Advisor Program is to provide the MIA and the GPI with assistance in strengthening the capacities to design and implement activities in selected priority/strategic areas. The intervention envisages deploying international and/or national advisors at GPI and/or MIA. Thus, the advisors will have the advantage of working side by side with beneficiaries, understanding problems first hand and offering practical advice and expertise on the spot.

Scope of work

In order to achieve the objective, it is expected that the Consultant will:

• Conduct a desk review on the current situation concerning the progress of Police reform and the implementation of the Police Development Strategy;
• Prepare a detailed working plan for the assignment, including baselines, targets and indicators;
• Conduct an assessment of the current situation concerning the Police public order and security structures;
• Analyze the efficiency of current police patrolling system, propose institutional, functional and operational changes;
• Develop the concept on recruitment and selection (including testing) of police patrolling staff (including mainstreaming gender, diversity – including ethno-linguistic diversity, equality and non-discrimination, collection of staff related vulnerability disaggregated data) in line with Police Development Strategy and other applicable policy documents;
• Conduct extensive consultations with the MIA/Police management, police officers, civil society and other relevant stakeholders, including women, minority and vulnerable groups, to set a clear common understanding of the new Police’s patrolling system and get a stronger buy-in on behalf of those who will implement it;
• Provide assistance in drafting relevant rules/ regulations/ protocols/ manuals/ standard operating procedures required for the operationalization of the new Police patrolling system, including in part related to recruitment and selection of Police patrolling staff (mainstreaming gender, diversity – including ethno-linguistic diversity, equality and non-discrimination, collection of related vulnerability disaggregated data);
• Provide strategic advice to MIA/Police management on issues related to the implementation of the new Police patrolling system and redefining public order and security processes;
• Provide in-service training and knowledge transfer, guidance and expert input to the staff of the project implementation unit in charge of reforming the Police public order and security system;
• Conduct periodic internal assessment of the progress towards set targets, highlighting any bottlenecks and potential solutions (to be reflected in monthly progress reports and final report);
• Coordinate with other assistance initiatives supporting or assisting the Police reform efforts;
• Act as the subject matter expert for the donor organization, supporting the project, and implementing organization;
• Assist the donor organization and implementing organization in designing specific institutional development programs based on identified needs and existing capacities;
• Collaborate with all relevant stakeholders and partners throughout the entire period of the assignment;
• Submit regular progress reports, including evidence of progress achieved and reflected in the reports;
• Perform any other assignment related tasks.

Requirements for experience

Academic Qualifications:

• Master’s Degree or equivalent (5-year university education) in Law, Police Studies, Public Administration, International Relations or another relevant field;

Working experience:

• At least 7 years of professional experience at a command level in internal/home affairs, police administration/management or law enforcement areas;

• Professional experience in Eastern Europe and countries of the former Soviet Union in comprehensively reforming public order and security structures (institutional, organizational, operational, human resources levels);
• Proven record of providing advice at senior level on reforming Police or another law enforcement agency is an asset;

• Experience in working with UN agencies or other intergovernmental organisations is an asset.

Competencies:

• Proven competencies in carrying out needs and capacity assessments, elaborating relevant recommendations and solutions for police and/or other law enforcement agencies staff, mainstreaming human rights, diversity and gender;
• Solid understanding of and ability to apply communications tools and techniques;
• Demonstrated ability to analyse and use research and disaggregated data;

• Demonstrated skills in knowledge transfer techniques, such as coaching and mentoring, design and delivery of presentations and training programs;
• Proficiency in English language;
• Knowledge of Romanian and/or Russian language is an asset.

Personal qualities:

• Proven commitment to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status;
• Responsibility, creativity, flexibility and punctuality.

The UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, LGBTI, Roma and other ethnic, linguistic or religious minorities, persons living with HIV, as well as refugees and other noncitizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Technical Proposal:

1. Explaining how applicant responds to each of the qualification requirements (particularly providing details on the previously implemented similar projects) and why he/she is the most suitable for the work;
2. Describing a short vision on how the main task of reforming the police patrolling system will be achieved by the Consultant;

2. Personal information (as a detailed CV or as a Personal History Form /P11), titles and contact details of at least 3 reference persons;

3. Financial proposal.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the Terms of Reference.

In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including fees and taxes, travel costs, accommodation costs, communication, and number of anticipated working days). 

Payment will be made based on achieved deliverables, including a final report submitted to the UNDP Moldova Project Manager.  

Travel

This is a full-time (Chisinau-based) consultancy.

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

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