Republic of Moldova

Consultant to provide logistical and administrative support to UNDP and OHCHR Offices in Moldova

Vacancy Number: Pr17/01509

Location:	Chisinau, Moldova
Application Deadline:	05 Apr 2017, 23:59 (GMT+2:00)
Type of Contract:	N/A
Starting date:	17 Apr 2017
Reference to the project:	Office of the High Commissioner for Human Rights
Expected Duration of Assignment:	18 April - 31 December 2017, up to 200 working days in total (split 50/50 between UNDP and OHCHR)
Submission Instructions: Proposals should be submitted online only, by following the “Apply online” link, no later than 05 April 2017. Requests for clarification only must be sent by standard electronic communication to the following e-mail: violeta.fetescu@one.un.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Background

1.1    The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world's commitment to universal ideals of human dignity. It has a unique mandate from the international community to promote and protect all human rights.

The OHCHR field presence in Moldova, led by the National Human Rights Coordinator, assists the UN RC Office, UN Country Team in Moldova (UNCT), Government and civil society in strengthening human rights and human rights based approaches, working closely with the UN Country Team on capacity building and mainstreaming human rights in their work, as well as providing support in engagement with national actors on human rights, including advising national authorities upon request. Thematic priorities for work are: countering discrimination, in particular racial discrimination, discrimination on the grounds of sex and gender, religion, disability and against others who are marginalized; Combating impunity and strengthening accountability and the rule of law; Strengthening the effectiveness of international human rights mechanisms and the progressive development of international human rights law and standards.

1.2.      The UNDP Operations Unit provides a variety of services to other Units in the Country Office, to UNDP development projects and to other UN Agencies. Additionally, in 2016, the Operations Unit will coordinate or contribute to implementation of several complex cross-sectorial and business innovation initiatives: finalization of the “UNDAF innovation facility project on Diversity”, improving the physical accessibility of the UN House, and mainstreaming diversity and accessibility principles into programme and operations; energy saving and greening initiatives based on recommendations of the building Energy Audit; reorganization and digitalizing of CO archive and development of procedures and tools for internal documents’ workflows; other initiatives for improving the working environment and address staff well-being issues.

Scope of work

The overall objective of this assignment is to provide logistic and administrative support to UNDP and OHCHR Offices in Moldova, in line with the corporate policies and internal guidance documents of both UN Agencies.

More specifically, the assignment will require the completion of the following tasks:

1. Organize at least 10 public events (workshops, trainings, roundtables and working group meetings) in the framework of OHCHR activities, including preparing invitations and performing follow-up to invitations,;
2. Provide logistic support to events organized by UNDP and OHCHR on behalf of other agencies;
3. Organize small procurement processes (de ex: at least 5 per month) and prepare payment processing for activities within OHCHR office;
4. Assist in selection and recruitment/extension processes of at least 10 national OHCHR consultants under IC modality;
5. Provide support for administration of UN Diversity Interns;
6. Coordinate archiving of procurement, HR and other operations files for UNDP and OHCHR;
7. Arrange external and internal meetings (at least 5 events per month). Participate in discussions and meetings related to management of OHCHR and UNDP activities; take notes and prepare minutes of various meetings, workshops and working group meetings;
8. Assist with administrative and logistics aspects of the at least 6 missions/visits to Moldova; Provide support to experts, national and international consultants as concerns communication, contracts, agenda, visas, hotel reservations, etc;
9. Register incoming OHCHR correspondence and support internal circulation of documents.

Requirements for experience

Education:

• University Degree in economics, finance, accounting, law, public administration or other related field;

Experience:

• At least 3 years of professional experience in administrative work, accounting/finance, economics, or other substantive area is required;
• Previous experience in development assistance or related work for a donor organization, consulting company or NGO is a very strong advantage;
• Good oral and written communication skills;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems;
• Demonstrated multi-tasking and self-management skills;
• Demonstrated commitment to UN’s and OHCHR’s mission, vision and values;
• Persons from under-represented groups will have a priority under this announcement.

Language Requirements:

• Fluency in both oral and written English and Romanian is a must. Knowledge of Russian is an advantage;
• Knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Ukrainian, Romani or sign language is an asset.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

• Explaining why they are the most suitable for the work;
• Provide a brief methodology on how they will approach and conduct the work.

2. Financial proposal (fee per day);

3. Personal CV including past experience in similar projects and the contact details of at least 3 reference persons.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are paid in equal installments and are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including fees, taxes, mobile phone calls, etc.).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

 

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