Republic of Moldova

National Consultant to develop an Implementation Roadmap for the new ICT processes of the Civil Status Service

Vacancy Number: Pr16/01341

Location:	Chisinau, Moldova
Application Deadline:	04 Jul 2016, 13:00 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	12 Jul 2016
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	July – December, 2016 (up to 65 working days)
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button no later than July 4, 2016, 13:00. Requests for clarification must be sent by standard electronic communication to the following e-mail eva.bounegru@undp.org. UNDP Moldova will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Individual Consultant Procurement Notice Terms of Reference Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Ms. Eva Bounegru.

eva.bounegru@undp.org

Background

The UNDP Programme “Improving the Quality of Moldovan Democracy through Parliamentary and Electoral Support/ Electoral Component” (further referred as Programme) is a multi-year institutional development programme that supports strategic development of the Central Electoral Commission of Moldova (CEC) with the aim to strengthen the capacity of electoral administration to deliver professional, transparent and inclusive electoral processes. Overarching goal of the Programme is to improve the democracy in Moldova through modernization of the electoral processes, through free and fair elections representing the will of the people fully in line with the international standards and best practices. 

The Programme also provides support to the Government of Moldova and different ministries on development of key registers and improvement of data interoperability to improve the overall quality of population register data and, as a result, to improve the quality of voter register data. As part of this activity, the Programme provides support to the Government and relevant line ministries on development of other key registers and necessary interoperability framework for a more accurate and up-to-date data exchange.

Scope of work

A detailed analysis of the technical infrastructure and ICT (information and communications technologies) architecture at the central, regional and local levels, as well as a Roadmap to ensure the implementation of the Register for an up-to-date registration of the civil status acts and improvement of the quality and accessibility of data shall be provided.

The expected output for the national consultant’s assignment is to work closely with the CSS to undertake an objective, detailed and qualified audit of the current CSS ICT architecture in relation to its needs, including capacity needs assessment and training to fulfil the strategic objectives set.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• University degree (BA level or equivalent) in engineering, Information Technology or other related field; MA or equivalent in the same fields will be considered an advantage.

Knowledge and Experience:

• At least 5 years of professional experience in working on system analysis, development of concepts, roadmaps, strategies and/or functional and technical specifications for complex IT Systems;
• Previous experience in developing concepts, roadmaps and/or technical specifications for State Registers in Moldova in line with Moldovan legislation, including but not limited to the Law on Registers, will be a strong asset;
• Previous professional experience in dealing with data exchange and interoperability framework of the Republic of Moldova (M-Connect, M-Cloud, M-Sign, M-Pass etc.);
• Previous experience in implementing complex IT Systems will be a strong asset;
• Previous experience of working with Civil Status Service, international organizations, including UN agencies and/or private sector will be a strong asset;
• Previous experience in assessing training needs and develop a phased training plan.

Competencies:

• Demonstrated interpersonal and diplomatic skills, as well as the ability to communicate effectively with all stakeholders and to present ideas clearly and effectively;
• Excellent analytical and writing skills;
• Knowledge of Romanian and English language. Knowledge of Russian will be considered as an asset.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal: explaining why they are the most suitable for the work including past experience in similar Projects (please provide brief information on each of the above qualifications, item by item);
2. Financial proposal (LUMP SUM) in USD, specifying in a total requested amount per day, number of days needed to complete the assignment, including all related costs, travel, phone calls etc. );
3. Duly completed P 11 form, personal CV and at least 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In case of unforeseeable travel for the business purpose, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

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