Republic of Moldova

Procurement Assistant (temporary replacement)

Vacancy Number: Pr16/01266

Location:	Chisinau, Moldova
Application Deadline:	20 Apr 2016, 16:00 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	16 May 2016
Reference to the project:	Democracy Programme: Parliamentary Development and Electoral Support
Expected Duration of Assignment:	May – October 2016 (5 months)
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button no later than 20 April 2016 Requests for clarification only must be sent by standard electronic communication to the following e-mail: sergiu.galitchi@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Mr. Sergiu Galitchi.

sergiu.galitchi@undp.org

Background

“Improving the quality of Moldovan democracy through parliamentary and electoral support Programme (Democracy Programme)” aims to strengthen the institutional capacity of the Parliament and Central Electoral Commission, improving their main functions and entrenching gender and human rights considerations in formal political process. In particular, the Programme will improve the legislative, oversight and representation functions of the Parliament, provide a solid basis for the improvement of the electoral process and supporting, when necessary, an inclusive process of constitutional reform. At the Central Electoral Commission, the Programme will support the further development of an enabling environment for the delivery of modern and inclusive electoral services.

The Programme activities will be implemented in close coordination and cooperation with the on-going UN Women programme “Enhancing Women’s Political Representation through improved capacity and enhanced support in Moldova” (Women in Politics) aiming at ensuring an increased participation of women in politics and in the decision-making process by creating an environment conducive to their meaningful participation. The electoral component of this programme provides multi-year institutional development for the Central Electoral Commission of the Republic of Moldova.

Scope of work

Under the guidance and direct supervision of the Programme Manager the incumbent assists the programme team, UNDP Country office, as well as national counterparts and clients in the effective and efficient implementation of the Democracy Programme, through provision of procurement services of the highest quality and standards. The Procurement Assistant applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The incumbent will provide procurement assistance to the Parliament and Electoral Senior Project Officers as well as to Programme Manager in implementation of day-to-day procurement activities, working in close collaboration and coordination with Programme and Finance Assistants. The incumbent will also work in collaboration with the Programme, Operations and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The Procurement Assistant is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

The Procurement Assistant under the guidance and supervision of the Programme Manager and in close cooperation with all members of the programme team, will ensure the provision of high quality procurement services and products, as outlined in the Programme’s plans, for the Parliament and Central Electoral Commission and their Moldovan partners. All work will be based on an appreciation of human rights and gender equality.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• University Degree in economics, finance, accounting, law, public administration or other related field. Additional training or certification in procurement or financial management would be an advantage.

Work experience:

• At least 5 (five) years of experience in administrative work, accounting/finance, economics, or other substantive area is required;
• Previous experience in development assistance or related work for a donor organization, consulting company, or NGO, or previous experience with UNDP is a very strong advantage.

Competencies:

• Knowledge of procurement principles and requirements
• Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.), advance knowledge of automated procurement systems, experience in handling of web based management systems;
• Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout;
• Fluency in oral and written English, Romanian and Russian. Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

The UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal: explaining why they are the most suitable for the work including past experience in similar Projects (please provide brief information on each of the above qualifications, item by item);
2. Financial proposal (LUMP SUM) in USD, specifying in a total requested amount per day, including all related costs, travel, phone calls etc. );
3. Duly completed P 11 form, personal CV and at least 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals the financial proposal shall include a breakdown of this lump sum amount (including fee, taxes, travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

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