Republic of Moldova

International Consultant on Strategic Planning for Civil Status Service of Republic of Moldova

Vacancy Number: Pr15/01116

Location:	Chisinau, Moldova
Application Deadline:	30 Sep 2015, 10:00 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	26 Oct 2015
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	32 working days (with two missions to Moldova) between October 2015 – January 2016
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button or at http://jobs.undp.org/cj_view_job.cfm?cur_job_id=60049 no later than 30 September 2015 Requests for clarification only must be sent by standard electronic communication to the following e-mail: sergiu.galitchi@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Ms. Eva Bounegru.

eva.bounegru@undp.org

Mr. Sergiu Galitchi.

sergiu.galitchi@undp.org

Background

UNDP Moldova Democracy Programme/Elections (further referred as Programme) is a multi-year institutional development programme that supports strategic development of the Central Electoral Commission of Moldova (CEC) and the Centre for Continuous Electoral Training (CCET) with the aim to strengthen the capacity of electoral administration to deliver professional, transparent and efficient electoral processes. Overarching goal of the Programme is to improve the democracy in Moldova through modernization of the electoral processes, through free and fair elections representing the will of the people and which are fully in line with the international standards and best practices.

The Programme also provides support to the Government of Moldova on development of key registers, data interoperability and improving business processes to improve the overall quality of data.

In Moldova the State Register of Voters (SRV) is based on the State Register of Population (SRP). Therefore, the quality of data in the SRP has a direct impact on the quality of voter lists. The SRP is maintained by the State Enterprise “Registru” based on information supplied by the Civil Status Service of the Republic of Moldova (further referred as CSS).

In accordance with the Government Decision No. 82 of 31 January 2008 on the Civil Status Service the key tasks of CSS are organization of civil status acts’ registration processes and creation and maintenance of the informational systems (registers) on civil status acts.

The first step towards long-term objective of improving data quality provided by CSS shall be development of a medium term Strategic Plan of Civil Status Service of the Republic Moldova (henceforth referred to as the “Strategy”). Further steps on improvement of data quality shall be re-engineering of business processes, development of the State Register of Civil Status Acts and furnishing correct, complete and up-to-date civil status information to other state and private data consumers.

As part of this activity, the Programme intends to provide support to the CSS to prepare the Strategy, which will ensure a sustainable institutional development, the qualitative functioning of the civil status information systems and will improve the civil status acts registration processes.

Scope of work

The Programme intends to contract an experienced international consultant (further referred to as “consultant”) to develop the Strategy based on international best practices, recommendations and methodological tools.

The consultant will share experience on similar strategies in other countries and transfer knowledge on strategic planning techniques tools with a view to help create ownership of the process through coaching the CSS staff.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• Master’s degree or equivalent in Political Sciences, Public Administration, International development or related fields; Bachelor’s degree combined with 7 years of relevant professional experience in advising/implementing/developing strategic development plans would be considered as the equivalent to the Master’s Degree;

Years of experience:

• A minimum of 10 years of relevant professional experience in developing/implementing/advising on complex strategic issues in public administration reform, development strategies and/or other relevant strategic policy documents;
• A minimum of 3 years of working experience with population register authorities in government and/or as part of international assistance in the EU member states and/or associated countries,
• At least 2 development strategies/strategic plans or other relevant strategic policy documents for public institutions developed and implemented;
• At least 2 coaching workshops/presentations on strategic planning conducted;

Competencies:

• Sound knowledge about results-based management (especially results-oriented planning, monitoring and evaluation);
• Extensive research and analytical skills;
• Sound knowledge in the field of democratic governance, public administration, development, including participatory strategic planning, monitoring and evaluation would be an advantage
• Excellent writing and oral communication;
• Leadership skills and ability to work with teams;
• Knowledge of UN system and UNDP;
• Fluency in English. Knowledge of Romanian and/or Russian will be considered as an asset.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal: explaining why they are the most suitable for the work including past experience in similar Projects (please provide brief information on each of the above qualifications, item by item);
2. Financial proposal (LUMP SUM) in USD, specifying in a total requested amount per day, including all related costs, e.g. DSA, travel, phone calls etc.). UNDP shall not accept travel costs exceeding those of an economy class ticket;
3. P-11, personal CV and at least 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals the financial proposal shall include a breakdown of this lump sum amount (including fee, taxes, travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

Disclaimer In case of discrepancies between the text published on the website and the contents of the supporting documents, the provisions, instructions and conditions included in the supporting documents (published as Adobe Portable Document Format files) shall prevail. In case of discrepancies between the English version and the Romanian and/or Russian versions of text, documents or other content published on this webpage, the English version shall prevail.

Notice UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to this website. UNDP is currently aware of fictitious vacancy announcements that are being circulated through the internet, the purpose of which is to get people to register for a training and send in a fee. If you believe that you have received such a notice, please forward it, and any other related information you have received, to scamalert@undp.org. Since logos, emblems, names and addresses can be easily copied or reproduced, you are advised to take particular care in applying for vacancies, including undertaking all appropriate measures to protect against the unauthorised use of any personal information you may have provided as a result of the scam.