Republic of Moldova

National consultant to support development of the concept of the State Register of Civil Status Acts of the Republic of Moldova

Vacancy Number: Pr15/01111

Location:	Chisinau, Moldova
Application Deadline:	29 Sep 2015, 10:00 (GMT+2:00)
Application Extended deadline:	13 Oct 2015, 10:00 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	12 Oct 2015
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	October - December 2015 (25 working days)
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button no later than 29 September 2015 Requests for clarification only must be sent by standard electronic communication to the following e-mail: sergiu.galitchi@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Ms. Eva Bounegru.

eva.bounegru@undp.org

Mr. Sergiu Galitchi.

sergiu.galitchi@undp.org

Background

UNDP Moldova Democracy Programme/Elections (further referred as Programme) is a multi-year institutional development programme that supports strategic development of the Central Electoral Commission of Moldova (CEC) with the aim to strengthen the capacity of electoral administration to deliver professional, transparent and efficient electoral processes. Overarching goal of the Programme is to improve the democracy in Moldova through modernization of the electoral processes, through free and fair elections representing the will of the people and which are fully in line with the international standards and best practices. 

The Programme also shall provide support to the Government of Moldova and different ministries on development of key registers and improvement of data interoperability to improve the overall quality of population register data for the purposes of improving the quality of voter register data. As part of this activity the Programme intends to provide support to the Government and relevant line ministries on development of other key registers and necessary interoperability framework to exchange data among, inter alia, the State Register of Population (SRP), State Register of Civil Status Acts (SRCSA), State Register of Addresses (SRA), State Register of Voters (SRV) and other key registers.

According the Government Decision No. 82 of 31 January 2008 on the Civil Status Service the key tasks of CSS are organization of civil status acts’ registration processes and creation and maintenance of the informational systems (registers) on civil status acts. 

Currently, the Register of Civil Status Acts is maintained by the State Enterprise “Registru”. The CSS is planning to start development of the State Register of Civil Status Acts which shall be established, maintained and updated by the CSS. In line with Moldovan legal framework, the first step in establishment of a new State Register is development of a Concept, which outlines key functional requirements, defines interactions with other registers and presents assessment on required resources for development and maintenance.

The Programme will provide support to the CSS to develop the Concept for the State Register of Civil Status Acts (further referred to as “the Concept”) in line with Moldovan legal requirements and in consultation with other institutions (including State Enterprises).

Scope of work

The Programme is looking to contract an experienced national consultant (hereinafter called “Consultant”) to work closely with the CSS and other institutions to develop the Concept of the State Register of Civil Status Acts. The Concept shall include all required information in line with relevant Moldovan legislation, including, but not limited to, the Law on Registers. In order to achieve the stated objective, the Consultant will work closely with staff of the CSS (including staff of functional departments, IT department and legal department) as well as with other consultants engaged by the Programme in support of CSS, E-Government Center, Ministry of IT and Communications (MITC), SE Registru and other stakeholders.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• University degree (BA level or equivalent) in engineering, Information Technology or related field; MA or equivalent in the same fields will be considered an advantage.

Knowledge and Experience:

• At least 5 years of professional experience in the working on system analysis, development of concepts and/or functional and technical specifications for complex IT systems;
• At least 2 years of experience in developing Concepts and/or Technical Specifications for State Registers in Moldova in line with Moldovan legislation, including but not limited to the Law on Registers;
• Experience in developing/drafting technical specifications for complex IT systems for international organisations or private sector will be a strong asset;
• Previous experience in developing and implementing complex IT systems will be a strong asset;

Competencies:

• Knowledge of interoperability framework of the Republic of Moldova (M-Connect, M-Cloud, M-Sign, M-Pass etc.) would be an advantage.
• Demonstrated interpersonal and diplomatic skills, as well as the ability to communicate effectively with all stakeholders and to present ideas clearly and effectively;
• Excellent analytical and writing skills;
• Knowledge of Romanian and English language. Knowledge of Russian will be considered as an asset.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Cover letter with description of relevant previous experience;
2. Financial proposal (LUMP SUM) in USD, specifying requested amount per day (fee) and all related costs (e.g. DSA, travel, phone calls etc. );
3. Duly completed P-11 form with three references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals the financial proposal shall include a breakdown of this lump sum amount (including fee, taxes, travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

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