Republic of Moldova

International consultant on developing technical specifications for address register information system

Vacancy Number: Pr15/01005

Location:	Chisinau, Moldova
Application Deadline:	06 Jul 2015, 23:59 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	20 Jul 2015
Reference to the project:	Programme for Improving the Quality of Moldovan Democracy through Electoral Support
Expected Duration of Assignment:	35 working days between July – November 2015
Submission Instructions: Proposals should be submitted online by pressing the "Apply Now" button no later than o6 July 2015 Requests for clarification only must be sent by standard electronic communication to the following e-mail: sergiu.galitchi@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.  This vacancy announcement is also published on http://jobs.undp.org/cj_view_job.cfm?cur_job_id=57547
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Personal History Form (P11) UNDP General Conditions of Individual Contract

Contacts:

Ms. Diana Zaharia.

Background

The UNDP Moldova Democracy Programme (further referred as Programme) is a multi-year institutional development Programme that aims to support modernisation of the Moldovan electoral process towards, inter alia, improved voter register and better handling of electoral information. The electoral process and quality of data of the State Register of Voters (SRV) would be strengthened by improving the quality of data in other official registers that are supplied to the CEC for the establishment of the SRV.

One of the most important datasets for the accuracy and completeness of the SRV is availability of the official address register which would supply data on addresses. At the same time the address register should provide official address data to all public and private institutions to ensure uniformity of the data based on the principle of “single registration (source) – multiple use” of data. The address data from the official address register shall be supplied to the State Register of Population, State Register of Business Entities and to all other users of address data.

Based on the new strategy on address system implementation and legislative framework currently in the development process, the programme aims to support Agency of Land Relations and Cadastre (ALRC) and State Enterprise (SE) Cadastru to develop technical specifications for a complex IT system which shall include the official address register. It is planned that technical specifications will be used to launch an international competitive tender for development of address register information system for the Republic of Moldova. The tender will be administered by UNDP Moldova in line with UNDP procurement procedures.

Scope of work

The Programme is looking to contract an experienced international consultant (hereinafter called “Consultant”) to assist the ALRC and SE Cadastru to develop technical specifications for address register information IT system (IT system). The IT system shall enable various stakeholders (Local Public Authorities (LPAs), ALRC, SE Cadastru etc.) to add, maintain, edit, remove, and transfer the official address data in the Republic of Moldova. High level design parameters of the IT system shall be outlined in the Law on Address System and Regulation on Official Address Register.

The consultant will be required to work with ALRC, SE Cadastru, LPAs, national consultants and other stakeholders. He/She will analyze the software requirements, existing hardware infrastructure and develop technical specifications that meet the legal and functional requirements of the future official address register, using the available infrastructure.

For detailed information, please refer to Annex 1 – Terms of Reference.

Requirements for experience

Academic Qualifications:

• University degree (BA level or equivalent) in engineering, Information Technology, Land Management, Geographic Information Systems (GIS) or related field; MA or equivalent in the same fields will be considered an advantage.

 Knowledge and Experience:

• At least 7 years of professional experience in the working on GIS, land management, address register, cadastral issues and/or other closely related fields;
• At least 2 technical specifications for GIS-based IT systems for international tenders developed/drafted;
• At least 3 years of experience in developing and implementing (either in the capacity of adviser, quality assurance or recipient) complex GIS based IT systems;
• Working experience with UN Agencies, EU structures, other large international organisations would be considered an advantage;
• Previous work experience in South-Eastern European countries or CIS countries will be a strong asset.

 Competencies:

• Demonstrated interpersonal and diplomatic skills, as well as the ability to communicate effectively with all stakeholders and to present ideas clearly and effectively;
• Excellent analytical and writing skills;
• Knowledge about external tendering and procurement procedures of UN Agencies, EU structures and of other large international organisations would be an asset;
• Knowledge of English language. Knowledge of Romanian and/or Russian will be considered as asset.

The UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Cover letter with description of relevant previous experience;
2. Financial proposal (LUMP SUM) in USD, specifying requested amount per day (fee) and all related costs (e.g. DSA, travel, phone calls etc.) quoted in separate line items. UNDP shall not accept travel costs exceeding those of an economy class ticket.
3. Duly completed P-11 form with three references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals the financial proposal shall include a breakdown of this lump sum amount (including fee, taxes, travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

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