UNDP Jobs - 54101- PROJECT OFFICER/Capacity Development: Support to C

PROJECT OFFICER/Capacity Development: Support to Confidence Building Measures Programme

Location :

Chisinau, MOLDOVA

Type of Contract :

Service Contract

Starting Date :

23-Mar-2015

Application Deadline :

09-Mar-15 (Midnight New York, USA)

Post Level :

SB-4

Duration of Initial Contract :

till 31 December 2015, with possibility of extension

Languages Required :

English Russian

Expected Duration of Assignment :

14 March 2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The overall objective of the programme is to contribute to an environment of trust and cooperation across the Nistru/Dniestr River generating new perspectives on shared interests and a shared future for people from both banks of the river while responding to their pressing development needs.

Specific objectives (outputs):
Output 1 (Business development and employment opportunities):
Increased cross-river cooperation of economic actors leading to improved employment opportunities and livelihoods across the Nistru/Dniestr River.

Output 2 (Empowered communities and infrastructure support):
Empowered local communities and actors from both sides to participate in collaborative projects addressing pressing development needs and improving critical community infrastructure.

The programme will represent a framework for engaging in development interventions across the security zone on both sides of the Nistru/Dniestr River, comprising a series of activities that will strengthen, regularize and intensify interaction between otherwise divided societies, aiming to establish this interaction as a norm.

The programme looks to deal strategically with barriers to cooperation experienced by all development cooperation actors working in Transnistria region of Moldova by building the trust towards such actions and broadening opportunities for engagement for a wide range of actors. Additionally, it will provide support for improving critical community infrastructure, in line with agreement reached during the working groups and broader negotiation process.

Duties and Responsibilities

Under the guidance and direct supervision of the Project Manager, Community Infrastructure, the incumbent contributes to an effective and efficient implementation of confidence building project component related to social infrastructure rehabilitation activities, through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Officer applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
The Project Officer works in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

The Project Officer (Capacity Development) in close cooperation with the project team, under the direct guidance and supervision of the Infrastructure Project Manager, will ensure the provision of development services and products (commensurate with the scope of the Programme) of the highest quality and standards to national counterparts and clients through applying HRBA and GE approaches. More specifically:

Ensure practical coordination of assigned areas of project activities in order to meet expected results.
Contribute to the annual activity and procurement work plans as well as budgets based on expected yearend outputs. Ensure close monitoring of activities and disbursements.
Ensure the development of relevant capacity assessment tools of project partners/communities. Identify the major capacity gaps of the potential local partners and contribute to development of Partners’ Capacity Development Strategy and Action Plan.
Support the project team in organization of call for proposals. Assist local authorities and beneficiaries in submitting expression of interest. Assist in preliminary evaluation of submitted proposals. Provide support in development of project proposals selected for funding.
Ensure the capacity needs assessment of the selected partners and the implementation of relevant training programs.
Ensure a synergy between social infrastructure projects from both banks of the Nistru River and support confidence-building initiatives.
Establish in-house monitoring and evaluation systems as well as monitor and follow up on local development projects progress according to the grant agreements and UNDP procedures. Mention accurate written communication with subcontractors in accordance with UNDP procedures and requirements.
Ensure timely submission of financial and activity reports by project partners, and ensure harmonized reporting by recipients on key performance indicators.
Advise project partners on strategies to facilitate results-based implementation of project activities, and ensure constant feedback on quality of their implementation, suggesting corrective measures as necessary.
Contribute to the preparation of qualitative work plans and financial progress reports as may be required by the Project Manager. Provide support for the preparation of procurement/contracting and financial delivery reports for UNDP management. Timely submit the above mentioned deliverables.
Contribute to the wide dissemination and visibility of project achievements. Support mechanisms for exchange of information, experience and lessons learned at the local and national levels;
Apply UNDP programming tools and policies as explained in the Results Management Guide. Keep abreast of UNDP programming practices and maintain an optimum level of knowledge by continuous learning.
Perform any other duties connected directly with the implementation of the Project as required.

Key Results:

The key results have a direct impact on the overall successful achievement of the Support to Confidence Building Measures project. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Project Board, the Beneficiary and UNDP management.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal control framework and results-based management tools is a must.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Ensures that programmes and projects are consistent with UN/UNDP values
Treats peers fairly by maintaining consistent values inspiring trust and confidence through personal credibility
Accepts responsibility and accountability for the quality of the outcome of his/her decisions

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Focuses on tasks/activities which have a strategic impact on programme and capacity development activities
Promotes a supportive environment to enhance partnerships, leverages resources and build support for UNDP’s strategic initiatives
Collaborates with regional, national and local partners to create and apply knowledge and concepts that will help partners achieve UNDP’s development objectives within the country and regional context
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Continues to seek new and improved methods and systems for accomplishing the work of the unit
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments

Development and Operational Effectiveness

Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting
Strong analytical, drafting and communication skills.
Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.
Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document;
Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities;
Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback;
Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout
Consistently approaches work with energy and a positive, constructive attitude
Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
Demonstrated ability to manage a team and to foster team spirit and synergy

Required Skills and Experience

Education:

Master’s Degree (or equivalent) in public administration, social science, political science, economics, law or related areas. Additional training and certification in project management would be an advantage.

Experience:

At least five years of progressively responsible experience is required at the national or international level in the area of local development, civil society organizations development;
Experience of work in Transnistria region and/or in managing programmes financed by European Union is a very strong advantage;
Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector / consulting firm is a very strong advantage;
Experience in community-oriented programmes, project design, implementation, and monitoring and evaluation.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in oral and written English, Romanian and Russian.
Knowledge of one or more minority languages relevant for Moldova, including Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.
Applications should be submitted on line and include fully completed Personal History Form (P11) as attachment instead of CV/resume.
Please note that only applicants who are short-listed will be contacted.