UNDP Jobs - 47954- Driver/Administrative Clerk vacancy

Driver/Administrative Clerk vacancy - “Enhancing Women’s Political Representation through improved capacity and enhanced support in Moldova” (Women in Politics)

Location :

Chisinau, MOLDOVA

Type of Contract :

Service Contract

Starting Date :

15-Aug-2014

Application Deadline :

18-Jul-14 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

1 year, with possibility of extension

Languages Required :

English Russian

Expected Duration of Assignment :

2,5 years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP jointly with UN Women and in a partnership with the East Europe Foundation (EEF) and the Center for Participatory Development (CPD) started a programme “Enhancing Women’s Political Representation through improved capacity and enhanced support in Moldova” (Women in Politics) aiming at ensuring an increased participation of women in politics and in the decision-making process by creating an environment conducive to their meaningful participation, and providing support to capacity development of women before, during and after the elections at the central and local levels. It will also seek to promote increased public awareness of women’s contribution to political leadership. The proposed programme will support the realization of women’s rights and commitments undertaken by the Government of Moldova.

The programme purpose is to support gender equality advocates in creating a favorable environment for advancing women’s right to participate in decision making at national and local levels by influencing legal frameworks and policies to increase women’s leadership and political participation.

The programme consists of two inter-related components, and each UN Agency is responsible for the implementation of activities under particular areas of intervention. UN Women will be responsible for the overall programme implementation, and will be leading the specific parts related to the election legislation review and high level advocacy for Temporary Special Measures (TSM), media capacity development, capacity of CSOs and women candidates, work with the communities and women on identifying their needs, among others. UNDP’s area of responsibility is related to the electoral assistance and administration, parliamentary affairs and capacity building of elected women and builds further on the results achieved through the previous and on-going support to the institutional capacity development of the Parliament and the Central Elections Commission (CEC) with a focus on enhancing capacities of the Election Management Bodies on gender responsive electoral management and on strengthening capacities of elected women parliamentarians and councilors for performing the elected official’s duties.

The Programme will be managed as a Joint Programme (UN Women and UNDP) on the basis of the UN Moldova Multi-Donor Trust Fund (MDTF). The activities will be implemented in close coordination and cooperation with the on-going UNDP Democracy Programme (2012 – 2016).

Duties and Responsibilities

Under the direct supervision of the respective Component Manager and overall guidance of Programme Manager, the incumbent assists in the effective and efficient management of the Women in Politics Programme through a range of actions, including driving and administrative support management. The employee applies and promotes a client-oriented approach consistent with UN Women/UNDP rules and regulations.

The incumbent is expected to exercise full compliance with UNDP/UN Women programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Car driving and maintenance:

Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc.
Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Project Coordinator.
Provide reliable and safe driving services by:

a)    driving programme vehicles for the transport of UN Women/UNDP and programme staff and visitors;
b)    delivery / collection of mail, documents, cargo, pouch and other items;
c)    meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required;

Ensure safe and timely driving for field trips in- or out-side the country;
Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;
Ensure that all relevant UN Women/UNDP rules and regulations are met if involved in an accident.

Clerical duties:

Provide support to the Programme Assistant in performing registry-related duties, such as photocopying and archiving correspondence/project files;
Distribute the Women in Politics Programme correspondence/material, mails and project documents;
Provide assistance in procurement of goods and services and other Programme related activities, such as organization and preparation of workshops, meetings and events, travel and accommodation arrangements for project personnel/consultants;
Provides assistance in obtaining quotations for vehicle repairs/servicing;
Other duties as assigned.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP/UN Women’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience;
Provides helpful feedback and advice to others in the office.

Development and Operational Effectiveness

Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
Demonstrates excellent knowledge of protocol.
Demonstrates excellent knowledge of security issues.
Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.

Leadership and Self-Management

Focuses on result for the client.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.
Responds positively to critical feedback and differing points of views.

Required Skills and Experience

Education:

Secondary education; Valid driver license;

Experience:

Minimum 5 years of experience in short and long road driving; Safe driving records;
Minimum 1 year of experience in administrative/clerical work, preferably in an international organization;
Good knowledge of Word and Excel is an advantage.
Experience of work for UN or other international organisation is an asset.

Language Requirements:

Fluency in both oral and written Romanian and Russian.
Working knowledge of one or more additional languages relevant for Moldova, including English, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.
Applications should be submitted on line and include fully completed Personal History Form (P11) as attachment instead of CV/resume.
Please note that only applicants who are short-listed will be contacted.