Background
Under the guidance and direct supervision of the UN Coordination Specialist, the UN Coordination Associate provides leadership in execution of services in the UN Coordination Unit by managing data and facilitating UN activities implementation. The UN Coordination Associate promotes a client-oriented approach.The UN Coordination Associate may supervise and lead the support staff of the UN Coordination Unit. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of UNDP and other UN Agencies and UNDGO staff for resolving complex UN programme-related issues and information delivery.
Duties and Responsibilities
1. Ensures effective support in preparation and implementation of country programming processes and products, including UN – Moldova Partnership Framework Action Plan (UNPF) and instruments of Delivering as One, focusing on achievement of the following results:
- Presentation of researched information for preparation of various country programming products and processes including instruments of Delivering as One. Presentation of information/ reports for identification of areas for support and interventions.
- Support planning and coordination activities under UN Partnership Framework and instruments of Delivering as One (e.g. Multi Donor Trust Fund, UNPF Steering Committee, One Budgetary Framework, One Communications and One Operations) in cooperation with direct supervisor.
- Monitoring and provision of assistance to inter-agency working groups and committees, ensuring full participation of UN Agencies in the implementation of the UN-Moldova Partnership Framework (UNPF) Action Plan 2013-2017 and other instruments of increased coherence.
- Consolidation of Inputs of the UN Working Groups to the UN Annual Review/Report and other joint UN Country Team reports.
- Support implementation in the context of UNPF, UN System reform and MDGs, through a Delivering as One approach.
- Design and maintenance of UN Country Team and databases.
- Support the RC Work Plan’s development and preparation of proposals for funding and cost-sharing.
- Administrative support for UN Country Team (UNCT) meetings and retreats.
- Assistance in the organization of the Human Rights Gala, UN Magazine, and other UN Communications activities.
- Monitoring and coordination of regular update of Aid Management Platform. Ensure exemption of VAT for eligible UN Projects.
- Support in implementation of Mainstreaming Migration into National Development Strategies project (RC component from second phase).
- Proper administration of the funds to Support the Resident Coordination (SRC) and other funds for UNCT activities, from procurement/ contracting to monitoring of the SRC fund’s expenditures and preparation of reports for UNCT. Preparation of required budget revisions.
- Replacing the Executive Associate (Personal Assistant to the UN Resident Coordinator) during annual or sick leave periods.
- Secretarial and logistical support to the Resident Coordinator, including translation/ interpretation assistance.
- Maintenance of up-to-date information on UN system structures and activities in the country. Support quality assurance of the UN Moldova website.
- Coordination and preparation of Resident Coordinator’s Office related correspondence and public information material as requested.
- Providing support to UN’s convening role in the context of the coordination of development partners.
4. Provides support to the implementation of the resource management focusing on achievement of the following results:
- Analysis of information on development partners, preparation of profiles and databases, maintenance of the databases, establishment of contacts with counterparts.
- Tracking and reporting on financial resources for UNDAF implementation through the One UN Budgetary Framework.
- Provision on technical and logistical advice/ support to mission of agencies without field representation.
- Synthesis of best practices and lessons learnt on coordination.
- Sound contributions to knowledge networks and communities of practice.
- Organization of trainings to UN staff on coordination issues.
The key results have an impact on the overall UN programmes efficiency. Accurate analysis and presentation of information strengthens the capacity of the UN Coordination Unit. The information provided facilitates decision making of the management. In particular, results strengthen overall coordination capacity, operation of UN activities, and implementation of the UN-Moldova Partnership Framework 2013-2017 in support of national strategies and priorities.
Competencies
Functional Competencies:
Coordination Effectiveness
- Ability to support the implementation of UN programme activities, strengthening of strategic partnerships for implementation of the UN-Moldova Partnership Framework;
- Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituencies
Level 1.1: Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts
Results-Based Programme Development and Management (For UN Coordination)
Level 1.1: Contributing to results through provision of information
- Provides information and documentation on specific stages of projects/programme implementation;
- Provides background information to identify opportunities for project development and helps drafting proposals
- Participates in the formulation of project proposals
Building Strategic Partnerships (For UN Coordination)
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Sensitizes UN Partners, donors and other international organizations to the UN/UNCT’ strategic agenda, identifying areas for joint efforts
- Develops positive ties with civil society to build/strengthen UN/UNCT’s mandate
- Effectively attentive to programmatic synergies in inter-agency meetings
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Innovation and Marketing New Approaches (For UN Coordination)
Level 1.1: Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Tracks bottlenecks, problems and issues, and proposes solutions
- Generates innovative ideas and effective solutions to problems
- Identifies and responds positively to new approaches and promotes their use in other situations
Resource Mobilization (For UN Coordination)
Level 1.1: Providing information and documentation to resource mobilization
- Collects information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
- Records information on donor contributions/funding in a timely, organized and accessible manner
Promoting Organizational Learning and Knowledge Sharing (For UN Coordination)
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches
- Identifies and communicates opportunities to promote learning and knowledge sharing
- Develops awareness of the various internal/external learning and knowledge-sharing resources
Job Knowledge/Technical Expertise (For UNDP and UN Coordination)
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses good knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Continues to seeks new and improved methods and systems for accomplishing the work of the unit
- Keeps abreast of new developments in area of UN coordination and development effectiveness and seeks to develop him/herself professionally
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals (For UN Coordination)
Level 1.1: Research and analysis
- Identifies relevant information for advocacy for UN’s goals for a variety of audiences• Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts
- Support the identification of opportunities for advocating for UN’s mandate
Client Orientation
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Anticipates client needs and responds to client needs promptly
- Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
Education:- Secondary Education. University Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field would be desirable, but it is not a requirement.
Experience:
- 7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience within UN or other international organizations and knowledge about the UN and Resident Coordinator systems would be an advantage.
- Experience in the usage of computers, office software packages, and experience in handling of web based management systems.
Language Requirements:
- Excellent written and oral command of English, Russian and Romanian is required.
- Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.
Applications should be submitted on line and include fully completed Personal History Form (P11) as attachment instead of CV/resume.
Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
This is an external advertisement, but internal candidates applying for this position will be given priority consideration.
This is a local position, therefore only citizens of the Republic of Moldova are eligible to apply.
Please note that only applicants who are short-listed will be contacted.