Background

In June 2005 the Presidents of Moldova and Ukraine sent a joint letter to the EU requesting assistance for enhanced border management capacities, including the development of an international standard of border and customs control at the Republic of Moldova/Ukraine state border. The EU responded positively to this request and an EU Border Assistance Mission to Moldova and Ukraine was set-up which is based on a Memorandum of Understanding dated 7 October 2005 and signed between the European Commission, the Republic of Moldova and Ukraine. UNDP is the European Commission’s implementing partner in this endeavor. The initial duration of the EUBAM was 2 years until November 2007.  Its mandate has been extended until 30 November 2015.

Duties and Responsibilities

Main objectives of the assignment/scope of work:

• The Head of Field Office is responsible for planning and overseeing all activities and the day-to-day management of the Field Office under the supervision of the Deputy Head of Mission of EUBAM. S/he is responsible for the conduct of the staff and the quality of assistance provided by the Field Office to the partner services at relevant locations as well as regular reporting on activities, findings and observations through the EUBAM reporting mechanisms.
• S/he coordinates and guides the work of a team of seconded international experts and national personnel.

Detailed description of activities:

• Manage and oversee all operational activities and staff of the Field Office and ensure that EUBAM provides monitoring support, advice and on-job training - as applicable to mandate of the Field Office - at Moldovan and Ukrainian border crossing points, inland customs houses, relevant law enforcement posts, internal Transnistrian boundary line, at seaports and along the green and blue border areas as per the Mission mandate and the Description of Action.
• Plan and organise the work of the seconded personnel under his/her direct supervision and responsibility, determine tasks and work plans and monitor results, decide on work schedule and shifts.
• Ensure discipline and obedience to the Standards of Conduct/Standard Operating Procedures/Standard Administrative Procedures and instructions issued by EUBAM Headquarters.
• Oversee planning and implementation of transfer of skills through on-the-job training and support given by the EUBAM field personnel to the operational customs or border guards partner services in a live working environment.
• Ensure that the advice and support provided by the EUBAM field personnel to the partner services is pro-active, follows the provisions of the Moldovan and Ukrainian legislation and is line with rules/regulations of the EU and the best practices of EU member states and follows EUBAM instructions.
• Maintain daily contacts with EUBAM Headquarters and prepare daily, weekly and ad hoc reports (situation reports, incident reports) to AOSU.
• Provide support to Mission´s specific operational activities (such as investigations or analysis).
• Facilitate exchange of information between partner services by organisation of meetings and coordination of joint activities at the local level.
• Perform any other tasks as assigned.

Main outputs/deliverables:

1. Management of the Field Office by planning and supervision of seconded experts and national personnel.
2. Overall responsibility for planning and implementation of monitoring and support activities of the Field Office (as per EUBAM work plan)
3. Pro-active, relevant and accurate transfer of skills through on-the-job training and guidance provided by the Field Office to the partner services within the range of the Field Office (as per EUBAM work plan).

Monitoring and reporting requirements:

The Head of Field Office reports to the Deputy Head of Mission who is responsible for appraisal of performance and quality of work deliverables. The reporting takes place through written and verbal briefs.

Competencies

• Very good communication and drafting skills
• Promoting ethics and integrity, creating organizational precedents
• Building staff competence,  creating an environment of creativity and innovation
• Building and promoting effective teams in a multinational environment
• Creating and promoting enabling environment for open communication
• Creating an emotionally intelligent organization
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning
• Fair and transparent  decision making; calculated risk-taking

Required Skills and Experience

Education:

• Master’s degree in law, economics, social sciences or a related field or Diploma from Police/Customs/Border Police or Border Guard Academy complemented with minimum 8 years of relevant working experience and specialised training.

Work Experience:

• Experience as national or international customs or law enforcement official or civil servant of a EU Member State or EU institution.
  At least ten (10) years of operational experience of border and/or customs controls, of which at least 4 years at management level, preferrably at a sea port.
• Experience with customs/border guard reform projects/missions in transition or developing countries is an asset.

Languages:

• Fluency in written and spoken English. Knowledge of Russian, Moldovan and/or Ukrainian is an asset.

Other requirements:

• Computer literacy (Windows applications).
• Security clearance of at least level “EU Secret”.
  

Long-listed applications will be going through a desk review and further technical interview of short-listed candidates. The following methodology will be used for evaluation: 

1. Educational background (10 - Master's degree; 5-University degree; 5 - in case of lower academic background (Customs Academy or similar institution), it shall be complemented with minimum 8 years of relevant working experience.) - 10 points max;
2. National certificate of no criminal record - 10 points max;
3. Language Skills (8 - only Eng; 2 - only Russian) - 10 points max;
4. Interview (50 - technical knowledge and relevant experience; 10 - communication/interpersonal skills; 10- motivation) - 70 points max;
5. Total Score 100 points

The application obtaining the highest score will be considered as the most compliant offer and will be awarded a contract.

SUBMISSION OF APPLICATIONS:

All applications must include (as an attachment) the completed UN Personal History form (P-11) which can be downloaded from http://www.undp.org.ua/en/vacancies.

Interested individuals must submit their applications online through UNDP Online Recruitment System. Applicants must submit P11 form instead of CV, however, CV could be submitted optionally, in addition to P11 form.

To submit your application online, please follow the steps below:

• Download, complete and sign P11 form;
• Merge your P11 and/or CV, reference letters or any other relevant documents into a single file; Kindly note that the system will only allow one attachment.
• Click on the Job Title;
• Click "Apply Now" button, fill in necessary information on the first page and then click "Submit Applications";
• Upload your application;
• You will receive an automatic response to your email confirming the receipt of your application by the system.

Applications without the completed P-11 form will be treated as incomplete and will not be considered for further assessment. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is a further interest. Applications may only be submitted for a specific vacancy. We regret that we will not be able to acknowledge all unsolicited general applications.

Female candidates are encouraged to apply.