Under the guidance and direct supervision of the Joint Integrated Local Development Chief Technical Advisor and in close cooperation with Programme Managing Director, the Project Officer / Policy Advisor ensures the effective and efficient management of the Policy Advisory and Advocacy Project by supporting the design, planning and management of project as a part of the Joint Integrated Local Development Programme. The Project Officer / Policy Advisor applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
The Project Officer / Policy Advisor works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and resolving complex project-related issues and information delivery.
The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Summary of Key Functions:
The incumbent will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients through applying HRBA and GE approaches. More specifically:
1. Strategic visioning for Policy and Advocacy Component of JILDP and guidance to project staff in close cooperation with JILDP/UN Women team:
a) Identify key areas of the Decentralization Strategy to be supported by JILDP.
b) Formulate coordinated approaches on decentralization, advise on national developments relevant to JILDP programmatic objectives in decentralization.
c) Provide the State Chancellery with necessary expertise in the process of elaboration and implementation of the decentralization reform in the Republic of Moldova, in close cooperation with national stakeholders.
d) Advise JILDP National partner on legal, policy and advisory frameworks for decentralization. Facilitate and support the activity of the Parity Commission, relevant departments of the State Chancellery, line ministries, etc to develop and implement the Decentralization Startegy.
e) Enhance analytical and professional capacities of the State Chancellery in terms of decision-making within the framework of decentralization process, providing ad-hoc advice and technical support.
f) Promote a participatory, human rights and gender sensitive approach to decentralization by involving local and national stakeholders in the effort of generating critical and constructive feedback, specific observations that shall direct the changes in the system.
g) Conduct analytical work and provide substantive research input (e.g. institutional and risk analyses, concept notes, policy reviews) on decentralization and local development highlighting UNDP support and strategy. Play an active role in policy advice, strategic thinking, knowledge sharing.
h) Promote information sharing with the relevant donors by initiating and/or participating in consultative meetings with the donor community and preparing briefs on local/regional development progress and activities.
i) Support the JILDP CTA/Programme Coordinator, CO in general in programme development, formulation and strategic processes in close cooperation with UN Women team with substantive contributions in his/her area of responsibility.
j) Ensure Project coherence with JILDP policies and synergy with other JILDP projects.
2. Project Management of the JILDP Policy Advisory and Advocacy Components:
a) Take full responsibility for the effective and efficient management of all project activities in the line with JILDP objectives, implementation timeframe and ensured attainment of key project results through: (i) the timely delivery of inputs, (ii) organization of planned activities and their monitoring, (iii) effective coordination with project partners and key counterparts based on UNDP rules and procedures.
b) Elaborate TORs, identify competent advisors and consulting companies, manage contracts and their implementation and conduct evaluation in order to achieve the programmatic outcomes and outputs.
c) Build, motivate and lead a high performing team consisting of project personnel, expert consultants, translators, etc. Undertake personnel performance appraisals and career development coaching at project level.
d) Apply UNDP programming tools and policies as explained in the Results Management Guide, including the utilization of the Project Management Module in Atlas (Prince 2, etc). Keep abreast of UNDP programming practices and maintain an optimum level of knowledge by continuous learning, including in the areas of HRBA and GE.
e) Prepare qualitative substantive and financial progress reports as may be required by the project. Prepare periodic procurement/contracting and financial delivery reports for UNDP management. Prepare budget revisions as needed.
3. Support JILDP Resource Mobilization and Partnership Building:
a) Maintain and animate effective dialogue with partners and among stakeholders in close cooperation with UN Women
b) Engage with relevant donors and contribute to the JILDP resource mobilization efforts
c) Ensure that community development projects are implemented in a Human Rights Based Approach and respect principles of Gender Equality. Raise awareness of local authorities on HRBA and GE.
4. Knowledge Management:
a) Contribute to the set up of a functional interaction among the decision makers and the general public through the analytical tools for enhancing local autonomy, legality, own and delegated authorities – all set forth on an agenda focused on efficient governance issues, taking into consideration HRBA and GE aspects
b) Promote information sharing within JILDP, with national stakeholders and the relevant donors community by initiating and/or participating in consultative meetings and preparing briefs on local self-governance progress and activities
c) Ensure wide dissemination and visibility of project achievements. Participate in national and international fora, making substantive contributions as appropriate.
d) Coordinate knowledge management activities with the Project Manager for Capacity Building and Knowledge Networks
Impact of Results:
The key results have a direct impact on the overall successful achievement of the JILDP programme. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Programme Steering Committee and UNDP management.