IT Specialist to adjust the SAISE software in accordance with the specific requirements of the local elections

Vacancy Number: 059 /Pr-2011


Location: Chisinau, MOLDOVA
Organizational Unit: UNDP Moldova – “Electoral Support to Moldova” Project
Deadline for applications: 11-Apr-11
Type of Contract: Individual Contract (IC)
Starting Date :
End date: 30 June, 2011
Terms of Reference 3  
Individual Consultant Procurement Notice 2  
UNDP General Conditions of Individual Contract 1  

Proposal should be submitted by email to vacancies‐ no later than 11 April 2011. Any request for clarification must be sent by standard electronic communication to the address UNDP Moldova will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.



Through the “Electoral Support to Moldova” Project, United Nations Development Programme is assisting the Central Electoral Commission of Moldova (CEC) in democratic development in Moldova through strengthening of the electoral processes over the electoral cycles up to 2013. In April 2008 the Parliament approved Law No. 101 for the development of a State Automated Information System “Elections” – SAISE. This law established parameters for the development of integrated automated system for election management with a longer term view to implement electronic voting for all eligible Moldovan citizens. The basic building block of this proposal is an electronic voter register (EVR). One of the Project’s major objectives is assistance to development and implementation of the mentioned Law No. 101 providing, as first stage, for establishment of the centralized electronic State Register of Voters, and at a later stage – for an Internet‐voting system. Up to date the project has supported the Central Election Commission and successfully developed the following modules in a Web Based System mentioned in the Law No. 101:

  • Audit and accountability framework
  • System User Management
  • Role Management
  • Permissions Management
  • Voter Turnout System
  • Results Tabulation System

The first testing version of the Electronic Register of Voters software has been developed and piloted at six occasions. According to Law 101, the system would by the 2011 local elections have been implemented across the entire country, but this has not been achievable due to the constant ad hoc needs the Project has had to cater for due to repeated electoral events since April 2009.
For the duration of the contract the selected candidate will be expected to provide adjustments to SAISE, in accordance with the specific requirements raised by the conduct of local elections as specified in the Terms of Reference.

UNDP Moldova is seeking an Information Technology Specialist to adjust the SAISE software so that it fits the specific requirements of local elections. At the same time the Information Technology Specialist would be responsible to oversee the running of SAISE during the local elections in June 2011 with support of a local ICT Consultant and the Central Electoral Commission’s IT Department. It is perceived that this work will be done in two phases. The first phase is planned for April, where focus is on adjusting SAISE in accordance to the specific requirements of local elections. For this phase the presence of the ICT Specialist in Chisinau is not needed and work may be done out of country with the technical support of the local ICT Consultant. The second phase occurs during the period directly leading up to the local elections in June 2011 and includes overseeing the smooth operation of the SAISE system in an extended pilot test in Centru and Botanica districts of Chisinau – or in similar location that CEC and UNDP find suitable and technically possible to implement. After the elections the ICT Specialist will produce a report on how SAISE functioned during the elections and how the system could be further improved. The duties of the ICT Specialist also include coaching of the local ICT Consultant in SAISE operation and coding throughout the contract period. This may be done at distance and does not require the presence of the ICT Specialist in the country.


Documents to be included when submitting the proposals

  1. Proposal:
    • Explaining why they are the most suitable for the work
    • Provide a brief methodology on how they will approach and conduct the work
  2. CV with detailed list of qualifications and at least 3 references.
  3. Financial proposal


Financial proposal

The financial proposal shall be structured around the specific tasks and key deliverables described in the Terms of Reference. Interested individual consultants must specify a total lump sum amount for each task and deliverable, which are to be completed by the deadlines specified in the ToR. Payments shall be made based on delivery of the services specified in the ToR and in accordance with the procedures described in the Remuneration section of the ToR. In order to assist UNDP Moldova in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days, as required).


All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses shall be agreed upon, between UNDP Moldova and the contracted Individual Consultant, prior to travel and will be reimbursed.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.