PROJECT ASSISTANT - Strengthening capacities to undertake Environmental Fiscal Reform to meet national and global environmental priorities Project

Vacancy Number: 233 /Pr-2011

5

Location : Chisinau, MOLDOVA
Application Deadline : 29-Nov-11
Additional Category Environment and Energy
Type of Contract : Service Contract
Post Level : SB-3
Languages Required :
English   Russian
Starting Date :
(date when the selected candidate is expected to start)
12-Dec-2011
Duration of Initial Contract : 1 (one) year
Personal History Form (P11) 1

4

Background

The Medium Size Project “Strengthening capacities to undertake Environmental Fiscal Reform to meet national and global environmental priorities” is financed by the Global Environment Facility (GEF), with UNDP Moldova as GEF Implementing Agency and the Ministry of Environment of the Republic of Moldova as Executing Partner.

This project sets out to build capacities for implementing environmental fiscal reforms (EFR) that will produce increased national and global environmental benefits through the adoption of selected charges, subsidies, fees, fines, taxes and other appropriate instruments. The reforms will focus on creating conditions, financial incentives and disincentives, and decreased opportunity costs to undertake actions that deliver environmental outcomes. The expected outcome is that EFR will be adopted as an important element of Moldova's development policy, whereby improved economic, financial and fiscal instruments and their use would strengthen regulatory and other approaches to environmentally sound and sustainable development, with a particular emphasis of meeting obligations under the three Rio Conventions (Climate Change, Biodiversity, Desertification). The project will also contribute to and complement a broader national decentralization reform process, including policy planning at the national level, redesigning of competencies and responsibilities of local and sub-national governments and reforming local government revenue systems.

In order to reach Government of Moldova's objective, the project will adopt a focused and comprehensive strategy composed of three main components.

Component 1 targets the reform of environmentally harmful subsidies, green subsidies, as well as environmental charges with a special focus on the agricultural and energy sectors, with the following sub-components:
  • 1.1: Policy reform in the area of environmentally harmful subsidies
  • 1.2: Reform of environmental charges and facilitation of eco-technology investments
  • 1.3: Improved regulations and operational management of the National and Local Ecological Funds

Component 2 will support capacity development efforts for EFR to build consensus among concerned stakeholders with an extensive programme of training, information dissemination and advocacy, including the following sub-components:

  • 2.1: Capacity building for EFR at central and local levels
  • 2.2: Communication and awareness raising 
  • 2.3: Establishment of a political dialogue, including the formation of a Moldovan EFR Commission

Component 3 will facilitate the integration of EFR in local and central planning processes, allowing for a step-wise implementation of the EFR process in local and central budget planning and testing of existing and new EFR instruments, building up experience and confidence. The two sub-components are:

  • 3.1: EFR instruments integrated in the decentralization process
  • 3.2: EFR instruments integrated into governmental budget and Medium Term Expenditure Framework (MTEF) process

Duties and Responsibilities

Under the guidance and direct supervision of the Project Manager the incumbent assists in the effective and efficient management of the project through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Assistant applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Project Assistant works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Administrative management:
  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
  • Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
  • Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures; 
  • Prepare and issue contracts; 
  • Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities;
  • Draft minutes of Project Board and other project related meetings;
  • Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
  • Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.).
Financial management:
  • Prepare requests for advance of funds and/or direct payments; 
  • Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
  • Prepare proposals for budget revisions;
  • Prepare and submit expenditure and programme budget status reports;
  • Respond to queries from the Parliament and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
  • Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
  • Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
  • Undertake other financial and administrative tasks on an ad hoc basis.

Procurement:
  • In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
  • Create and mange e-requisitions in ATLAS;
  • Arrange for equipment maintenance and insurance as required;
  • Ensure that contractual processes follow the stipulated UNDP procedures;
  • Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
  • Maintain an equipment and spare inventory including verification and transfer when required.
Other duties as assigned.

Competencies

Corporate Competencies:
  • Demonstrates commitment to UNDP’s and GEF’s mission, vision and values.
  • Exerts strict adherence to corporate rules, regulations and procedures.  Familiarity with the internal control framework and results-based management tools is a must.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning
  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic environment
  • Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
  • Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Leadership and Self-Management
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities

Required Skills and Experience


Education:
  • University Degree in economics, finance, accounting, law, public administration or other related field

Experience:
  • At least four years of experience in administrative work, accounting/finance, economics, or other substantive area is required.
  • Previous experience in development assistance or related work for a donor organization, consulting company, or NGO is a very strong advantage.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Language Requirements: 
  • Fluency in both oral and written English and Romanian is a must. 
  • Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language is an asset.

Applications should be submitted on line and preferably include Personal History Form (P11). Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
Please note that only applicants who are short-listed will be contacted.
Only citizens of the Republic of Moldova are eligible to apply.
 

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.