PROGRAMME FINANCE ASSOCIATE

Vacancy Number: 226 /Pr-2011

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Location : Chisinau, MOLDOVA
Application Deadline : 10-Nov-11
Type of Contract : FTA Local
Post Level : GS-7
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start)
01-Dec-2011
Duration of Initial Contract : 1 (one) year
Expected Duration of Assignment : annual extension
Personal History Form (P11) 1

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Background


Under the guidance and direct supervision of the Senior ARR(P) and Portfolio Manager, the Programme Finance Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Finance Associate may supervise and lead the support staff of the Programme Unit. The Programme Finance Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

Duties and Responsibilities

Summary of Key functions:

  1. Support administration and implementation of programme financial management strategies, adapts processes and procedures
  2. Support to CO programme management and ensures the optimal cost recovery
  3. Administrative support to the Programme Unit 
  4. Support in creation of strategic partnerships and implementation of the resource mobilization strategy
  5. Facilitation of knowledge building and knowledge sharing

1.    Ensures administration and implementation of programme strategies and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Support preparation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
  • Management of cost sharing and trust fund agreements,
2.     Provides support to CO programme management and ensures the optimal cost recovery focusing on the achievement of the following results:

  • Presentation of thoroughly researched information for formulation of country programme, support the preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
  • Maintenance of Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new contributions into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status. Initiation of a project, entering project into Atlas, preparation of required budget revisions.
  • Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Support follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
  • Support analysis of the situation in programme, identification of operational and financial problems, development of solutions.
  • Provide support for preparation and conducting of audit of NEX projects, support implementation of audit recommendations.
  • Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
  • Generation of the Annual CDR and submission for signature by the National Coordinators.
  • Provision of the information/reports on the situation in programme and projects, identification of operational and financial problems, proposal of solutions.
  • Vendors approval (if authorized by Senior Management).
  •  Regular monitoring of the CO delivery.
  • Provision of advice on reporting.
  • Verification and clearance of the reports including donor reports prepared by projects.
  • Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
  • Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
  • Provision of researched information for the audit of NEX projects, support of implementation of audit recommendations.
    3.    Provides administrative support to the Programme Unit  focusing on achievement of the following results:
  • Providing administrative support for project formulation, launch, implementation, and closing (through supporting formulation missions, supporting organization of projects appraisal, closure, and evaluation, including but not limited to concluding contracts with external consultants, arranging travel, meetings, and other logistics).
  • Proper control of the supporting documents for payments, review of NEX projects Financial Reports.
  • Support maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
4.    Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results:

  • Clearance of cost sharing and trust fund agreements.
  • Monitoring of cost-sharing contributions.
  • Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.
5. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:
  • Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues.
  • Organization of training for the operations/programme/projects staff on financial management and RBM.
  • Synthesis of lessons learned and best practices in programme and project finance.
  • Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall CO efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision making of the management.

Competencies

Functional Competencies:      

Building Partnerships: Maintaining information and databases
  • Analyzes general information and selects materials in support of partnership building initiatives
  • Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing: Basic research and analysis
  • Researches best practices and poses new, more effective ways of doing things?    Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise: Fundamental knowledge of processes, methods and procedures
  • Understands the main processes and methods of work regarding to the position
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting)
  • Identifies new and better approaches to work processes and incorporates same in own work
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development: Presentation of information on best practices in organizational change
  • Documents ‘best practices’ in organizational change and development within and outside the UN system
  • Demonstrates ability to identify problems and proposes solutions
  • Design and Implementation of Management Systems

Data gathering and implementation of management systems
  • Uses information/databases/other management systems
  • Makes recommendations related to work procedures and implementation of management systems

Client Orientation: Maintains effective client relationships
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
Promoting Accountability and Results-Based Management: Gathering and disseminating information
  • Gathers and disseminates information on best practice in accountability and results-based management systems
  • Maintains databases
Core Competencies:
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Required Skills and Experience

Education:
  • Secondary Education, with specialized certification in Accounting and Finance.
  • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
  • 7 years of progressively responsible experience in financial management, accounting and/or programme/project administrations is required. Knowledge of programme or project finance desirable.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Knowledge of IPSAS and/or IFRS is an asset.
Language Requirements:
  •  Fluency in English and Romanian.
  • Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.
This is a local position and only citizens of the Republic of Moldova are eligible to apply.

This is an external advertisement, but internal candidates (UN staff members) applying for this position will be given priority consideration.

All interested candidates must complete a PERSONAL HISTORY FORM (P-11). Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
 

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.