International Consultant: Border Management and Mapping Expert

Vacancy Number: 135 /Pr-2011


Location : Odessa, UKRAINE
Application Deadline : 25-July-11
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
Starting Date:
(date when the selected candidate is expected to start)
Expected Duration of Assignment : 35 days during 8 August - 20 October 2011
Personal History Form (P11) 1  



The Moldova-Ukraine State Border is 1,222 km long, consisting of 955 km of green border and 267 km of blue border. There are 53 official border crossing points along the Ukraine border, including international, inter-state and local ones. At the Moldova-Ukraine border, a section of 472 km is under control of the so-called Transnistrian authorities, including 25 official crossing points (5 international, 8 inter-state and 12 local). There is an internal / administrative “boundary” between the Eastern regions of the Republic of Moldova and Republic of Moldova proper (which is basically the Dniester River) where 14 Internal Customs Control Posts have been established. Moldovan border guards do not control this “internal boundary”.

In June 2005 the Presidents of Moldova and Ukraine sent a joint letter to the EU requesting assistance for enhanced border management capacities, including the development of an international standard of border and customs control at the Moldova/Ukraine state border. The EU responded positively to this request and an EU Border Assistance Mission to Moldova and Ukraine was set-up which is based on a Memorandum of Understanding dated 7 October 2005 and signed between the European Commission, the Republic of Moldova and Ukraine.

UNDP is the European Commission’s implementing partner in this endeavor.  EUBAM’s mandate is, amongst others, to build up appropriate operational and institutional capacity in Moldova and Ukraine to ensure effective border and customs controls and surveillance as well as effective fight against criminal cross-border activities and organized crime in relevant inland areas and locations with particular attention to the Moldovan-Ukrainian state border. The Moldovan-Ukrainian border appeared only after 1991 and its clear demarcation is not completed yet. Due to fact clearly define state border is main element of the internal security EUBAM is seeking to make a contribution to support successful work of the Joint Ukrainian-Moldovan Border Demarcation Commission (JUMBDC) who is dealing with demarcation of the MD-UA state border since 2002.

On August 24, 1991, the Parliament of Ukraine expressed the will of people and declared Ukraine an independent state. Independence of the Republic of Moldova was declared on August, 27, 1991. The borders separating Moldova and Ukraine, all of which were Soviet republics before 1991, follow former Soviet largely administrative divisions. During 1995 – 1999 delimitation of the state border between UA and MD has been done, upon results of which the border line has been determined.
There is series of trans-boundary environmental disagreements involved Ukraine and Moldova, both of which encountered transportation problems created by the collapse of the Soviet Union.

Moldova lost access to the Black Sea through navigable waterways because the Danube was on Ukrainian territory, its closest point, the mouth of the Prut, being several hundred meters from the Ukraine – Moldova border. Ukraine lost access by land to its town of Reni except across Moldovan territory.  In 1993 Moldova claimed a 1.5 km strip of Ukrainian land along the Danube. According to a settlement reached in 199 8, Ukraine gave up a 430 meters strip of land near the village of Giurgiulesti and 150 hectares of land next to Basarabeasca railway station as well as some other property. According to the same 1998 agreement on exchange of land, Moldova gave Ukraine control over a 7.7 km stretch of secondary road linking Izmail to Reni.

The demarcation of the state border is still underway in compliance with the Agreement between Ukraine and the Republic of Moldova on state borderline of August 18, 1999, which was ratified by the Verkhovna Rada on April 6, 2000. Moldovan – Ukrainian border cover 1.222 km. At the present there are 5-6 disputable sectors on the Northern and Southern part of Moldovan-Ukrainian border and the Transnistrian segment where demarcation of the state border has not been completed. The Joint Ukrainian-Moldovan Border Demarcation Commission (JUMBDC) was set up, it is meeting since 2002 and working on demarcation of the Moldovan-Ukrainian state border. 

In 2010, basing on the request of Partner Services, EUBAM deployed a short-term expert (STE) on border demarcation. The border demarcation of the Central segment of the UA-MD border with length of 452 km, was started in July 2010. Upon STE coordination and direct participation, assistance and monitoring was demarcated approximately 112 km of the border at the Central segment by the end of the season of field works. STE provided substantial recommendations for future work, which have been mostly implemented.

Paper and electronic versions of the satellite maps of the Central segment of the UA-MD border, requested by the JUMCBD and prepared by the EU Satellite Centre, were provided to the Moldovan and Ukrainian delegations by EUBAM in  January 2011. Demarcation works will continue in 2011 and could be concluded in 2012. EUBAM was requested to deploy a short term expert for supporting partner services in demarcation works for coming year.


Duties and Responsibilities

Main Objectives of the Assignment:

  • To guarantee the continuity of demarcation works at high level of professionalism
  • To provide EU experience in  border delimitation and demarcation solving  questions at disputable areas
  • To provide expertise in wide area of border demarcation issues
  • To assist partner services in all areas of border demarcation at sector of Ukrainian-Moldovan border
  • To advise/to assist JUMBDC in carrying out their tasks and responsibilities

Scope of Work:

  • Provide written and oral advice based on practical experience and international border related law.
  • To assist the JUMBDC and expert working groups as consultants in the border demarcation of the Central segment of the common border between the Republic of Moldova and Ukraine and upon request of the parties of other areas.
  • To work closely with the JUMBDC and with other stakeholders, to identify and specify problems and possible solution in disputable areas; and to identify the strengths and weaknesses in existing situation.
  • To provide advice and recommendation to the JUMBDC and other relevant state authorities of both countries if requested.
  • Provide written or oral advice in identification of border line at disputable locations.
  • To carry out consultations in the works on the border tracing.
  • To carry out consultations during marking locations of border markers and in drafting descriptions of their location.
  • Provide written and oral advice on the implementation of performance appraisal systems for border demarcation in the central segment of the common UA-MD border.
  • Provide written and oral advice on implementation of performance measurement systems for border demarcation of other areas on request of the parties.
  • Provide a comprehensive written report that includes an evaluation of the work done and recommendations for future work.


Deliverable  I (summer):

  • Identifying and agreeing on particular objectives, needs, procedures and outputs for the assignment and carrying out practical field works according to the responsibilities of STE.   20 days over the period of 08 August 2011 –  8 September 2011   

Deliverable II  (autumn)

  • An Implementation Phase of up to the needs of the JUMDBC.  10 days over  the period of 15 September 2011 –  15  October 2011

Deliverable  III  (final report):

  • Evaluation of the work done.  5 days over the period of 15 October – 20 October


  • Map reading and interpretation skills
  • Ability to write sensitive policy-relevant analytical reports, to study alternative options and suggest recommendations
  • Well-developed client interface and interpersonal skills
  • Advanced information analysis skills, good drafting skills
  • Ability to work in multi-cultural environment
  • Recent practical/technical experience in border demarcation, preferably on the territory of former Soviet Union countries.
  • Experience of running projects and working in an international context
  • Previous experience/cooperation with state services (border guard, customs, police, military) in former Soviet Union countries or transition countries will be an asset;
  • Practical experience with border demarcation (green and blue border)
  • Earlier international exposure, the ability to work independently, but also in a multicultural environment is an asset


Required Skills and Experience


  • Advanced University degree in the corresponding area


  • Minimum 10 years of professional experience in the area of border management in an EU Border Guard Service, Border Police, Immigration Service or similar organization– with particular experience in border management
  • Active or recently retired member of a Border Guard, Police, Immigration or  equivalent public service or ministry dealing with border demarcation affairs and with extensive managerial background. University degree in the related field;
    Evaluation methodology


  • Fluency(both oral and written) in Russian language; knowledge of English is an asset

UNDP will utilize a two-stage procedure for evaluating proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Technical evaluation will be represented though the desk review of applications and further interview of short-listed candidates. 
A) The technical part is evaluated on the basis of its responsiveness to the Terms of Reference (TOR). Namely:

1.      Educational background – 15 points max {15pts – Master’s degree; 10pts - Bachelor's degree};
2.      Relevance of the experience and technical expertise – 35 points max {35 pts – 10 years and more; 30 pts – 7-9 years);
3.      Language Skills – 10 points max {10 pts – English and Russian; 5 pts – only English };
4.      Interview -– 40 points max (30 - technical knowledge and experiences; 10 - communication/interpersonal skills and  motivation).
Maximum available technical score - 100 points.

UNDP will consider the price proposals only from the candidates that passed the minimum technical score of 70% of the obtainable score of 100 points in the evaluation of the technical proposals. Technical evaluation will be represented though a review of applications and further interview of short-listed candidates. The offer with highest scores obtained will receive a technically weighted score which will equal to 70. All other submissions that passed the 70% threshold will be evaluated as per below formula:

A = T/Thigh*(0.7), where:
T     = The total technical score awarded to the bid
Thigh = The Technical Score achieved by the bid that was scored highest among all responsive bids

B) Financial evaluation:
UNDP will contact the successful candidates (those, who obtained 70% out of the 100 points during the technical evaluation) subject of providing the financial offer for proposed specific vacancy. The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

B = Clow /C*(0.3), where: C   = Evaluated bid price and Clow= The lowest of all evaluated bid prices among responsive bids
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal (A+B) will be considered as the most compliant offer and will be awarded a contract.


Application Instructions

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is a further interest. Applications may only be submitted for specific vacancy. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

All interested candidates must complete a PERSONAL HISTORY FORM (P-11). Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.


Female candidates are encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.