PROJECT OFFICER - ENGINEER: Moldova Energy and Biomass Project

Vacancy Number: 029 /Pr-2011

5

Location: Chisinau, MOLDOVA
Deadline for applications: 19-Feb-11
Type of Contract: Service Contract
Post Level: SC-9
Languages Required: English   Russian
Starting Date :
(date when the selected candidate is expected to start)
14-Mar-2011
Duration of Initial Contract : 9 (nine) months
Expected Duration of Assignment : 4 (four) years

4

Background

The Moldova Energy and Biomass Project, a 4 year 14.56 million EUR project, funded by the European Union and UNDP and implemented by UNDP aims to contribute to a more secure, competitive and sustainable energy production in the Republic of Moldova through targeted support to the most viable and readily available local source of renewable energy, namely biomass from agricultural wastes.

The project purpose is to increase the use of renewable energy technology significantly through fuel switching and energy efficiency. It primarily focuses on improving heating comfort levels in rural public sector buildings including schools and community centres by using readily available waste straw supplied from local agricultural enterprises. The project will also stimulate local markets for improved household heating, industrial cogeneration, and biomass-based briquetting, as well as raise local capacity in the biomass sector, and promote the benefits of biomass energy and the project.

The project consists of four inter-related components as follows:
1. “Municipal biomass heating and establishment of fuel supply markets” aims to improve municipal heating of public buildings in rural areas and establish related fuel supply markets. Under this output 130 thermal heating systems primarily burning straw will be installed.
2. “Foundations laid for establishment of efficient household heating, industrial cogeneration and biomass briquetting markets” will focus on three emerging technology options for biomass energy in Moldova, which will be assessed, developed, and piloted.
3. “Building capacity for growth of biomass markets at regional and local levels in Moldova” aims to ensure that the benefits of biomass energy demonstrated and deployed under outputs 1 and 2 are delivered in a lasting and long-term way and that local capacities for further replication is ensured.
4. “The opportunities and benefits of biomass energy for Moldova are well known, and visibility of project results promoted” will facilitate widespread dissemination on the general and specific advantages and impacts of using biomass energy in Moldova. During the inception phase of the project, a communication and visibility plan will be elaborated.

 

Duties and Responsibilities

Under the overall guidance and supervision of the Community Mobilization Senior Project Officer and the Project Manager, the Engineer Project Officer contributes to the effective and efficient implementation of the Moldova Energy and Biomass project. The incumbent applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations. 

The Engineer works in close collaboration with the Community Mobilization Project Officers, the Renewable Energy Project Officer and the rest of the Project Team, and other project teams in the Country Office (CO) for effective achievement of results, anticipating and resolving complex project-related issues and information delivery.

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Summary of Key Functions:

The Engineer will be part of the Project Management Team (PMT), under the overall supervision of the Community Mobilization Senior Project Officer and the Project Manager. The main role of the Engineer is to assist, consult and train target local public authorities (LPAs) and community initiative groups in assessing, preparing, supervising and commissioning of works, equipment and installations, to monitor contract fulfillment and periodical performance evaluations during the projects’ implementation process.

The Engineer will be mainly involved in all technical aspects relating to the implementation of component 1.1 (Installation of 130 heating systems in public buildings) and component 2 (biomass household heating, industrial cogeneration, briquetting), the latter to be lead by the Renewable Energy Project Officer.

The incumbent will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients. More specifically:

Community Mobilisation/Development (Municipal biomass heating and fuel-supply projects) 

a) Contribute to the development / adjustment of project operational forms, templates and other operational documents to be used by the project and communities/partners in compliance with project implementation procedures and local legislation.

b) Participate at district promotional meetings with all relevant stakeholders including mayors, managers of public institutions, and local agricultural / rural entrepreneurs with the aim of ensuring local buy-in.

c) Together with the Community Mobilization Senior Project Officer, assist LPAs in formulating and submitting expressions of interest to implement community projects.

d) Undertake a preliminary technical appraisal of the expressions of interest received from communities, and assist in prioritising interested communities for awareness-raising and capacity assessment.

e) Conduct field visits to the priority communities to raise awareness among key stakeholders of the opportunities and risks presented by biomass energy technologies, and to assess the capacities and needs of the priority communities with regard to biomass energy project implementation.

f) Together with the Community Mobilization Senior Project Officer provide technical assistance to the targeted communities in completing the application forms, and rank the received applications for detailed evaluation.

g) Take part in the participatory appraisal of community projects and conduct and coordinate the required assessments, incl. institutional capacity, legal compliance, technical and economic feasibility, energy audit, fuel availability, environmental and health impacts, security, and risks, following the established and approved criteria. Draft the assessment report based on the observations and findings from the field.

h) Ensure timely preparation and submission of feasibility, evaluation and progress reports, technical design and project documentation and carrying out of works.

i) Provide assistance to the mayoralty and Local Technical Supervisor when transferring the project site from the community to the Contractor. Determine the needs and ensure technical assistance for the mayoralty, Contractor and Local Technical Supervisor at the stage of project implementation.

j) Assist the LPAs through all stages of community project implementation and closely monitor progress and results; closely monitor the performance of communities in fulfilling their obligations, including financial and in-kind contributions.

k) Supervise periodically the community projects and closely monitor the performance of contractors, closely liaise with the Local Technical Supervisor in monitoring and verifying quality of works (field visits as required but at least once per month).

l) Identify any challenges emerging in the field and assist the community and contractors in taking adequate measures; verify any requests for changes and prepare documentation in accordance with MEBP procedures.

Procurement

a) Together with the Renewable Energy Project Officer provide assistance to the Procurement Specialist on the technical / engineering content of the Request for Letters of Interest and the Prequalification Requests, issued to solicit responses from prospective Design-Build contractors. Assist the Procurement Specialist in evaluating the technical / engineering aspects of the Statements of Qualification received.

b) Together with the Renewable Energy Project Officer provide assistance to the Procurement Specialist and the International Design-Build Advisor on the technical / engineering aspects of: (i) developing and issuing requests for proposals (RFPs) to implement the projects that have been selected for investment; (ii) evaluating the proposals received; (iii) drawing up the Design-Build contracts with the successful contractors.

c) Monitor community contributions required before the start of procurement procedures. Community contributions shall be confirmed in writing through a joint report of LPA and project committee.

Additional Responsibilities

  • Assist the Project Manager in the development of annual activity and procurement work plans as well as budgets based on expected year-end outputs, and assist in the close monitoring of activities and disbursements.
  • Apply UNDP programming tools and policies as explained in the Results Management Guide. Keep abreast of UNDP programming practices and maintain an optimum level of knowledge by continuous learning.
  • Contribute to the wide dissemination and visibility of project achievements. Support mechanisms for exchange of information, experience and lessons learned at the local and national levels.

 

Competencies

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Exerts strict adherence to corporate rules, regulations and procedures.  Familiarity with the internal control framework and results-based management tools is a must.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to establish and maintain contacts with representatives of LPAs required. Excellent interpersonal skills are essential part of the job. 
  • Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents. 
  • Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of programme, managing data, reporting.
  • Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.

Leadership and Self-Management

  • Strong leadership skills and proven experience in managing interdisciplinary teams
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities

 

Required Skills and Experience

Education:

  • University/Master Degree in civil engineering and / or energy engineering or closely related field

Experience:

  • At least 5 years of progressively responsible experience at the national or international level in working in community based development projects or energy/environmental projects
  • Practical experience in implementing decentralized energy supply or infrastructure projects will be a strong advantage.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc)

Language Requirements:

  • Fluency in both oral and written, Russian and Romanian is a must. Good working knowledge of English is a strong advantage.

 

Application Instructions

Applications should be submitted on line and include Personal History Form (P11)
Please note that only applicants who are short-listed will be contacted.

Application deadline: 19 February 2011

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.