Under the overall guidance and supervision of the Community Mobilization Senior Project Officer and the Project Manager, the Engineer Project Officer contributes to the effective and efficient implementation of the Moldova Energy and Biomass project. The incumbent applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
The Engineer works in close collaboration with the Community Mobilization Project Officers, the Renewable Energy Project Officer and the rest of the Project Team, and other project teams in the Country Office (CO) for effective achievement of results, anticipating and resolving complex project-related issues and information delivery.
The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Summary of Key Functions:
The Engineer will be part of the Project Management Team (PMT), under the overall supervision of the Community Mobilization Senior Project Officer and the Project Manager. The main role of the Engineer is to assist, consult and train target local public authorities (LPAs) and community initiative groups in assessing, preparing, supervising and commissioning of works, equipment and installations, to monitor contract fulfillment and periodical performance evaluations during the projects’ implementation process.
The Engineer will be mainly involved in all technical aspects relating to the implementation of component 1.1 (Installation of 130 heating systems in public buildings) and component 2 (biomass household heating, industrial cogeneration, briquetting), the latter to be lead by the Renewable Energy Project Officer.
The incumbent will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients. More specifically:
Community Mobilisation/Development (Municipal biomass heating and fuel-supply projects)
a) Contribute to the development / adjustment of project operational forms, templates and other operational documents to be used by the project and communities/partners in compliance with project implementation procedures and local legislation.
b) Participate at district promotional meetings with all relevant stakeholders including mayors, managers of public institutions, and local agricultural / rural entrepreneurs with the aim of ensuring local buy-in.
c) Together with the Community Mobilization Senior Project Officer, assist LPAs in formulating and submitting expressions of interest to implement community projects.
d) Undertake a preliminary technical appraisal of the expressions of interest received from communities, and assist in prioritising interested communities for awareness-raising and capacity assessment.
e) Conduct field visits to the priority communities to raise awareness among key stakeholders of the opportunities and risks presented by biomass energy technologies, and to assess the capacities and needs of the priority communities with regard to biomass energy project implementation.
f) Together with the Community Mobilization Senior Project Officer provide technical assistance to the targeted communities in completing the application forms, and rank the received applications for detailed evaluation.
g) Take part in the participatory appraisal of community projects and conduct and coordinate the required assessments, incl. institutional capacity, legal compliance, technical and economic feasibility, energy audit, fuel availability, environmental and health impacts, security, and risks, following the established and approved criteria. Draft the assessment report based on the observations and findings from the field.
h) Ensure timely preparation and submission of feasibility, evaluation and progress reports, technical design and project documentation and carrying out of works.
i) Provide assistance to the mayoralty and Local Technical Supervisor when transferring the project site from the community to the Contractor. Determine the needs and ensure technical assistance for the mayoralty, Contractor and Local Technical Supervisor at the stage of project implementation.
j) Assist the LPAs through all stages of community project implementation and closely monitor progress and results; closely monitor the performance of communities in fulfilling their obligations, including financial and in-kind contributions.
k) Supervise periodically the community projects and closely monitor the performance of contractors, closely liaise with the Local Technical Supervisor in monitoring and verifying quality of works (field visits as required but at least once per month).
l) Identify any challenges emerging in the field and assist the community and contractors in taking adequate measures; verify any requests for changes and prepare documentation in accordance with MEBP procedures.
a) Together with the Renewable Energy Project Officer provide assistance to the Procurement Specialist on the technical / engineering content of the Request for Letters of Interest and the Prequalification Requests, issued to solicit responses from prospective Design-Build contractors. Assist the Procurement Specialist in evaluating the technical / engineering aspects of the Statements of Qualification received.
b) Together with the Renewable Energy Project Officer provide assistance to the Procurement Specialist and the International Design-Build Advisor on the technical / engineering aspects of: (i) developing and issuing requests for proposals (RFPs) to implement the projects that have been selected for investment; (ii) evaluating the proposals received; (iii) drawing up the Design-Build contracts with the successful contractors.
c) Monitor community contributions required before the start of procurement procedures. Community contributions shall be confirmed in writing through a joint report of LPA and project committee.
- Assist the Project Manager in the development of annual activity and procurement work plans as well as budgets based on expected year-end outputs, and assist in the close monitoring of activities and disbursements.
- Apply UNDP programming tools and policies as explained in the Results Management Guide. Keep abreast of UNDP programming practices and maintain an optimum level of knowledge by continuous learning.
- Contribute to the wide dissemination and visibility of project achievements. Support mechanisms for exchange of information, experience and lessons learned at the local and national levels.