Republic of Moldova

Background

In June 2005 the Presidents of Moldova and Ukraine sent a joint letter to the EU requesting assistance for enhanced border management capacities, including the development of an international standard of border and customs control at the Moldova/Ukraine state border. The EU responded positively to this request and an EU Border Assistance Mission to Moldova and Ukraine was set-up which is based on a Memorandum of Understanding dated 7 October 2005 and signed between the European Commission, the Republic of Moldova and Ukraine. UNDP is the European Commission’s implementing partner in this endeavor. The initial duration of EUBAM was 2 years until November 2007. Its mandate was extended further until 30 November 2009 and now it is being for additional 2 years, until 30 November 2011.

Duties and Responsibilities

The incumbent will work under the direct supervision of the Head of Otaci Field Office and in collaboration with the Administrative/HR Assistant and Logistics & Administrative Associate.

The incumbent will discharge the following functions:

• Drives the project’s vehicle for timely and safe transportation of personnel related to the project and for delivery and collection of mail, documents, pouches, equipment and other items as required under the project; 
• Meets official personnel at the airport(s) and other entry points, facilitates immigration and customs formalities and provides city transfers as required; 
• Assumes responsibility for the day-to-day maintenance of the assigned vehicle, regularly checks oil, water, battery charge, brakes, tires, etc. in order to keep the vehicle operational at all times; 
• Performs minor vehicle repairs, plans and arranges for other repairs, replacements, services and maintenance procedures in a way most convenient for the project; 
• Ensures that the vehicle is kept clean; 
• Ensures vehicle security; 
• Interacts with the traffic police and/or other competent parties on all issues related to vehicle registration, registration, technical inspection, pass authorization, foreign travel formalities etc.; 
• Manages vehicle's insurance and related issues, assisted by the Administrative Assistant; 
• Forecasts and plans vehicle's fuel consumption and advises the Administrative Assistant on issues related to fuel procurement; 
• Maintains daily vehicle usage logs, reporting all official trips, daily mileage, gas consumption, oil changes, greasing, etc.; 
• Ensures that the steps required by applicable laws, rules and regulations are taken in case if involvement of the project vehicle in a traffic accident; 
• Provides full and accurate event and accident reports as required; 
• Manages customs clearance procedures and ensures proper delivery of Project related commodities; 
• Provides troubleshooting services for the project office premises, affiliate facilities and furniture; 
• Performs other duties as required by the project management.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Exerts strict adherence to corporate rules, regulations and procedures. 
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Development and Operational Effectiveness

• Demonstrates excellent knowledge of applicable Traffic Rules of Moldova and skills in minor and emergency vehicle repair
• Demonstrates excellent knowledge of protocol and of security issues
• Ability to perform a variety of specialized tasks related to project administration and fleet management.
• Ability to establish and maintain contacts with members of the team, UNDP CO staff and vendors.
• Excellent interpersonal skills are essential part of the job. 
• Ability to communicate effectively, both orally and in writing.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

Education:

• Secondary or high school education; 
• Valid driver's license of category B;
  

Experience:

• Five years of work experience as a driver;
• Safe driving record; 
• Basic knowledge of office software (MS Word, MS Excel, MS Outlook/Express, MS Internet Explorer)
  

Language Requirement:

• Fluency in Romanian and Russian.
• Knowledge of spoken English is mandatory.

Application Instructions

Applications should be submitted on line and include Personal History Form (P11).
 
Incomplete applications or applications received after the closing date will not be considered.

Please note that only applicants who are short-listed will be contacted.

Interested persons should apply on-line at the following link: http://jobs.undp.org/cj_view_job.cfm?job_id=18851 by 24 September 2010.

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