Republic of Moldova

Organizational Setting and Background

Under the guidance and direct supervision of the PR Advisor, and in close coordination with the CEC Head of Civic Education and Training, CEC Secretary, the Communication Center manager ensures the effective and efficient management of the CEC Media Center during electoral periods. The Communication Center Manager also will assist the CEC Civic Education Division in choosing, indexing, placing and archiving the Voter Education/CEC material to display in the Information Booth in the CEC building. Presence at the Media Center and at the Information Booth will be insured by the Communication Center Manager and Communication Center Assistant.

The Communication Center Manager works in close collaboration with the CEC Head of Civic Education and Training, CEC Secretary, the Electoral Support to Moldova Project, the PR/Media Advisor to the CEC. 

Job Content & Specific Activities

The incumbent will be responsible for the management of the CEC Media Center in full coordination with CEC and the Project.  More specifically:

1. Operational management of the Media Center:

• Oversee and maintain the integrity and functionality of the IT equipment, other equipment, and furniture located in the Media Center;
• Oversee the stock of supplies of the Media Center and fill in and submit requests to replenish them when needed (cartridges, office consumables, other);
• Oversee and maintain the functionality of phone lines, internet connection and other communications proposed by the Media Center;
• Install a daily clipping media service.

 2. Public Affairs activities: 

• Write and distribute press releases to the Moldovan and international media;
• Produce and distribute Public Affairs materials to the Moldovan and international media;
• Prepare press points and briefings whenever needed by CEC Secretary, Vice Chairwoman and Head of Civic Education and Training;
• Prepare background material, including voter and civic education material, to be distributed to the media;
• Be available for all media requests during the electoral period;
• Provide analyses and performance measurement of the Media Center in the media and the media community;
• Be pro-active in servicing the media.

3. Civic education activities:

• Equip an information booth for media, citizens, academics and all other election interested parties (choosing, indexing, placing and archiving the Voter Education/CEC material);
• Manage the information booth between elections to allow electoral material to be disseminated to citizens, media, academics and all other election interested parties;
• Coordinate civic education awareness campaigns with CEC Head of Civic Education and Training.

Terms of Reference

Knowledge and skills

• University/Master Degree in Public Relations, Journalism, Law, Political Science, or other related field;
• Three years of progressively responsible experience is required at the national or international level in the areas of democratic governance, elections, public administration, rule of law and/or other related field;
• Previous experience in media and communications, governmental institutions, NGO or private sector / consulting firm is a very strong advantage;
• Strong operational and communication skills, detail oriented;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
• Fluency in both oral and written English and Romanian is a must.  Knowledge of Russian desired.

Accompanying Documents

The standard UNDP submission shall be accompanied by the following documents:

• Statement on the candidate’s aggregated financial offer (“aggregated financial offer” is the total sum of all financial claims of the candidate for accomplishment of the task, including fee, per diem, travel, etc);
• Copies of Training Certificates in Public Relations, Communications, Media, or any other related field (if any).

Application Instructions

Interested persons should submit their application letters and duly completed Personal History Form (P11) with the mark “ESM Project: CEC Communication Center Manager” by 26 August 2010, 16:30 (local time) to the following address: UNDP Office, 131, 31 August 1989 Street, MD-2012, Chisinau, Moldova, alternatively by email to vacancies-moldova@undp.org.

Only those short listed will be contacted.