Republic of Moldova

Background

Under the guidance and supervision of the Operations Manager and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
    
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1. Implementation of operational strategies
2. Functioning of cost-recovery system
3. Accounting and administrative support
4. CO cash management 
5. Knowledge building and knowledge sharing

1. Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
  

2. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
  

3.   Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas. 
• Management of cash receipts and petty cash.
• Maintenance of the proper filing system for finance records and documents.

4. Ensures proper CO cash management system functioning focusing on achievement of the following results:

• Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Stop payment initiation on internet banking systems.
• Preparation of monthly UN exchange rate report to Treasury.
• Timely and accurate preparation of bank reconciliations.
• Initiation of bank transfers and deals in Atlas.
  

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
• Good knowledge of financial rules and regulations, accounting
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

UNDP Accounting and Finance Training and certification is an advantage

Required Skills and Experience

Education:

• Secondary Education with specialized certification in Accounting and Finance. University Degree in Fianance, Business or Public Administration desirable.

Experience:

• 3 to 5 years of relevant finance experience at the national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English, Romanian and Russian

Application Instructions

This is an external advertisement, but internal candidates applying for this position will be given priority consideration. 

Applications should be submitted on line and include UNDP Personal History Form (P11).

Incomplete applications or applications received after the closing date will not be considered.

Please note that only applicants who are short-listed will be contacted.

Interested persons should apply on-line at the following link: http://jobs.undp.org/cj_view_job.cfm?job_id=18487 by 24 August 2010.

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