Republic of Moldova

Administrative Assistant - WEE Moldova/UNIFEM

Vacancy Number: 032 /Pr-2010

Background:

UNIFEM Sub-regional office for the Commonwealth of Independent States (CIS SRO) announces the position of Administrative Assistant within the new gender programme on “Women’s Economic Empowerment through increasing Employability in the Republic of Moldova” (WEE) to support the work of the International Programme Manager and Programme Finance Associate to ensure effective overall programme implementation.

Duties and Responsibilities:

• Contributing (administrative and logistical) to day-to-day programme implementation in conformity with expected results and programme work-plans;
• Organizing missions and administrative support to subcontracted programme activities;
• Compiling and submitting monthly mission and leave plans to the SRO;
• Collecting, sorting and submitting press clippings to the SRO with the inputs of the Program staff;
• Maintaining filing system ensuring safekeeping of program documents, including program mailing correspondence, thus contributing to the implementation of the knowledge management policy of UNIFEM;
• Maintaining project equipment and servicing as well as its records;
• Maintaining records on assets management, preparation of reports;
• Managing office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution; 
• Arranging travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Supporting conferences, workshops, retreats, meetings;
• Providing efficient general receptionist and information services;
• Drafting and translation of correspondence, when needed;
• Complying  administrative and operations activities with UN/UNIFEM rules, regulations, policies and strategies;
• Providing other support as required by the programme management.

Required Skills and Experience:

• University degree in relevant field.
• Minimum 3 years of progressively responsible administrative experience is required at the national or international level;
• Proven record of good relationships and experience of collaborative activities with the national partners.
• Ability to follow instructions and understand UN and UNIFEM procedures, rules and regulations;
• Good computer skills in Windows environment, knowledge of Internet communications and command of MS Office applications (Word, Excel, PowerPoint) is required; minimum typing speed of 30 w/pm (shorthand typing is an advantage).
• Fluency in Romanian.  Upper intermediate knowledge of English and Russian is required.
• Attentiveness, good communication skills, Initiative and sound judgment, team player, self-motivation,
• Ability to work harmoniously with persons of different nationalities and cultural background issues.

Terms of Reference

Personal History Form (P11)

Interested persons should submit their application letters and duly completed Personal History Form (P11) with the mark “Administrative Assistant (WEE Moldova)/UNIFEM Vacancy” by 10 March 2010, 17:00 (Moldova time) to Natalia Galat, UNIFEM CIS at natalia.galat@unifem.org.

Only those short listed will be contacted.

Failure of candidates to submit a duly completed P11 form, as well as false representations on this form, shall constitute sufficient grounds for withdrawal of further consideration of the application. All information provided in the P11 form will be treated as strictly confidential.