Republic of Moldova

Executive Associate to the Resident Representative

Vacancy Number: 73/Of-2008

Summary of key functions:
Ensures effective and efficient functioning of the RR/RC office focusing on achievement of the following results:

• Maintenance of the supervisor’s calendar, contacts with high-ranking visitors,   arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes; Maintenance of protocol procedures.
• Preparation of high quality briefing materials for supervisor for appointments, meetings, missions.
• Preparation of informal translations.
• Management of RR/RC missions and representation schedule.
• Maintenance of rosters of high-level partners, telephone lists.
• Preparation of correspondence, directives, comments on behalf of RR/RC for his/her signature and making follow-up when required. Maintenance of the filing system ensuring safekeeping of confidential materials.
• Screening of all incoming calls and correspondence.

Qualifications and skills required:

Secondary Education with specialized secretarial training. University Degree or equivalent would be desirable, but it is not a requirement.

5 to 7 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.

Fluency in English, Romanian and Russian.

Terms of Reference

Personal History Form (P11)

Interested persons should submit their application letters and duly completed Personal History Form (P.11) with the mark “Executive Associate” by _12 May 2008 , 17:30 (local time) to the following address: UNDP Office, 131, 31 August str., MD 2012, Chisinau Moldova, or alternatively by email to vacancies-moldova@undp.org.

Only those short listed will be contacted.

Failure of candidates to submit a duly completed P.11 form, as well as false representations on this form, shall constitute sufficient grounds for withdrawal of further consideration of the application. All information provided in the P.11 form will be treated as strictly confidential.