Republic of Moldova

Administrative / HR Assistant - EUBAM

Vacancy Number: 43/Pr-2008

Summary of key functions:

• Prepares draft job descriptions, vacancy announcements, performs functions of Secretary in interview panels;
• Maintains proper filing system for HR records and documents, ensuring safekeeping of confidential materials;
• Establishes a proper monitoring system of attendance records (sick and annual leaves, etc.);
• Conducts resignation procedure of project personnel;
• Processes request for booking/purchasing air tickets for project personnel in full consultation with Administrative Specialist and in accordance to the established SAP;
• Processes requests for visas and diplomatic accreditation in Moldova (liaise with the EC Delegation); maintains a database on accreditation cards issued to the project;

Qualifications and skills required:

• University degree, certification in administration or HR related trainings will be an asset;
• 3-5 years of progressive experience in administration or programme support service, preferably in international environment; experience with technical assistance projects is an asset;
• Fluency (both oral and written) in the English, Russian and Romanian languages;
• Advanced computer skills, experience in handling web-based management systems;
• Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
• Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Sound knowledge of administrative rules and regulations;
• Ability to work in team; energetic and optimistic approach to all possible problems.

Terms of Reference

Personal History Form (P11)

Interested persons should submit their application letters, CVs and duly completed Personal History Form in English by 21 March 2008, 17.00 p.m. (local time) to the following email addresses vacancies-md@eubam.org. Alternatively hard copies of applications can be delivered to UNDP Office, 131, 31 August str., MD2012, Chisinau, Moldova, or by fax (373-22) 220041. Please, indicate “EUBAM Administrative/HR Assistant” in the Subject line of your message. Please also mention the minimal salary level expected in your cover letter/CV.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. No telephone inquiries will be entertained. Qualified women are strongly encouraged to apply.

Failure of candidates to submit a duly completed P11 form, as well as false representations on this form, shall constitute sufficient grounds for withdrawal of further consideration of the application. All information provided in the P11 form will be treated as strictly confidential.