Project Assistant - " Building Institutional Capacity of the Ministry of Foreign Affairs and European Integration” project
Background:
The 3 year €2,000,000 project has the overall objective of strengthening the institutional capacity of the MFAEI so that it can exercise its functions in a more efficient manner, operate transparently and fulfil its European Integration commitments. It will mobilize international and local consultancy, support specialized training activities, upgrade equipment and other tools for the i) general modernization of the MFAEI, ii) improvement of the human resource management systems, iii) improvement of information flow and service provision through ICT, iv) involvement of the Republic of Moldova in regional cooperation processes in South East Europe for bringing the country closer to the European Union, and v) increase the MFAEI’s openness and transparency to the public and media.
Summary of key functions:
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
- Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
- Prepare and issue contracts; Maintain records on all project personnel/national consultants;
- Draft minutes of Project Board and Small Grants Committee meetings;
- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
- In accordance with the Work Plan arrange for procurement of equipment, supplies and services; Maintain equipment inventory;
Qualifications and skills required:
University Degree in economics, finance, accounting, law, public administration or other related field. At least three years of experience in administrative work, accounting/finance, economics, or other substantive area is required. At least two years of previous experience in development assistance or related work for a donor organization, consulting company, or NGO is compulsory. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems. Fluency in both oral and written English and Romanian is a must. Knowledge of Russian desired.
Terms of Reference 
Personal History Form (P11) 
Interested persons should submit their application letters and duly completed Personal History Form (P.11) with the mark “MFA Project Assistant” by _19 December 2007ilie, 17:30 (local time) to the following address: UNDP Office, 131, 31 August str., MD 2012, Chisinau Moldova, or alternatively by email to vacancies-moldova@undp.org.
Only those short listed will be contacted.
Failure of candidates to submit a duly completed P.11 form, as well as false representations on this form, shall constitute sufficient grounds for withdrawal of further consideration of the application. All information provided in the P.11 form will be treated as strictly confidential.
Republic of Moldova 
